Administration Assistant

Calderdale and Huddersfield NHS Foundation Trust; Skircoat Green; On-site; GBP 40,000 - 60,000; Full time

Job summary

A regional healthcare provider is seeking an enthusiastic Administration Assistant to support the Children & Young People's and Women's Directorates, primarily at Calderdale Royal Hospital. The role involves general office administration, managing diaries, and arranging meetings. Candidates must demonstrate flexibility and strong organizational skills while adhering to Trust policies. This position is integral to delivering high-quality administrative services to our healthcare teams, ensuring responsive support for our core mission of patient care.

Qualifications

• Ability to work flexibly across multiple locations.
• Strong organizational abilities for managing diaries and booking arrangements.
• Excellent communication skills for dealing with visitors and handling inquiries.

Responsibilities

• Provide general office and administration support to the department.
• Answer telephone calls and greet visitors professionally.
• Manage own and senior team diaries as required.
• Arrange and coordinate meetings, including minute taking.
• Maintain Trust policies and attend mandatory training.

Skills

Organizational skills

Communication skills

Flexibility

Job description

We are looking for an enthusiastic individual to join our administration team supporting both the Children & Young People's Directorate & the Women's Directorate.

As an administration assistant you will be required to work flexibly across Huddersfield and Calderdale, mainly based at Calderdale Royal Hospital.

You will be well supported by the team and our other senior administration colleagues but will also be required to work independently.

To assist both directorates to deliver a high quality services in their areas of responsibility by providing an efficient and effective administrative and secretarial service.

CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as 'Good' by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.

Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.

Main duties

• To provide general office and administration support to the department.
• Answer telephone calls in a polite and professional manner, taking accurate messages.
• Greet visitors / customers in a polite and professional manner, dealing with their enquiries in an efficient and timely fashion.
• Carry out general office duties such as formatting documents, photocopying, laminating, scanning, printing and shredding.
• Attend and take part in team meetings and regular reviews with the line manager.
• Ordering requests for equipment and stationery for the Directorates.
• Arrange and coordinate meetings as instructed, acting as minute taker, sharing required documents, updating of meeting workplans and action plans to share with peers.
• Relaying verbal communication to appropriate team members.
• To provide administration support to Children's and Women's Directorates as required.
• Manage own diary.
• Manage Senior team diaries as required.
• To book rooms, equipment and hospitality for events arising from Directorates.
• To book travel and accommodation as requested.
• Work within all Trust policies and procedures.
• To follow Health and Safety Policy relevant to the working environment and attend mandatory updates in accordance with the Trust policy.
• Undertake personal training and development where appropriate.