Admin Support Assistant

Altrad Integrity Services; Redcar; On-site; GBP 20,000 - 25,000; Full time

Job summary

A well-known industrial services company in the UK is looking for an Administration Support Clerk based in Redcar. The role involves providing administrative support, managing invoicing processes, and collating team hours. Candidates should have experience in office administration within a technical environment and be adaptable to changing workloads. This opportunity offers a full-time position with a focus on maintaining compliance and supporting operational needs among various teams.

Qualifications

• Proven experience in carrying out office administration.
• Background in accounts and invoicing within a technical environment.
• Ability to adapt to changing workloads and priorities.

Responsibilities

• Provide administrative support for the business stream.
• Collate team hours and consumables/equipment costs.
• Execute the self-billing invoice process accurately.
• Liaise with internal and external personnel for job certifications.
• Raise purchase orders and process expenses requests.

Skills

Office administration

Accounts and invoicing

Adaptability

HSEQ compliance

Job description

Administration Support Clerk

Full time

Onsite- Middlesbrough

Job Description

Altrad Integrity Services are recruiting for a full-time Administration Support Clerk, based at Seal Sands, Middleborough on a permanent basis. As Administration Support at Altrad Integrity Services, you will responsible for providing administrative support to the business in a professional, timely and cost efficient manner. Ideally you will have proven experience carrying out office administration, accounts and invoicing within a technical/ onsite environment.

Tasks and Responsibilities as Administration Support at Altrad Integrity Services

This role is site based (not hybrid working) and operates in a busy environment where you must have the ability to adapt to the changing workload and priorities within the business, supporting the demands identified by the functional team and managers. The main focus of the position is to collate the teams hours and consumables/equipment costs, carry out the self-billing invoice process and ensure hours are entered correctly for the weekly pay run.

Duties Include But Are Not Limited To

• Provide administrative support for the business stream
• Collate the teams hours and consumables/equipment costs
• Carry out the self-billing invoice process and ensure hours are entered correctly for the weekly pay run
• Actively participate, promote and ensure company HSEQ polices are not compromised.
• Ensure that all department personnel information is recorded and is accurate.
• Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role
• Where applicable follow internal process for engagement of PAYE & Limited Company personnel
• Follow all purchasing and ordering processes
• Raise purchase orders and check requests for authorisation.
• Process expenses requests for authorisation
• Collate and verify all supporting documentation is correctly coded to support the invoicing process.
• Respond to all business administration requests from internal and external stakeholders
• Maintain good working relationship with managers and staff
• Process all department mail incoming
• Maintain stationery levels as directed

Confirm receipt of and ensure that administration requests are actioned in a timely manner

Company Information

Altrad Integrity Services is an international leader in the provision of industrial services, generating high-added value solutions principally for the Oil & Gas, Energy, Power Generation, Process, Environment and Construction sectors. The Group is also a recognised leader in the manufacturing of equipment dedicated to the Construction and Building market. Altrads multidisciplinary services range from engineering and technical services to maintenance, access solutions and specialised services for industry leaders. Headquartered in France, the Group employs around 65,000 people and is still led by its Founder and President Mohed Altrad.

ONE TEAM

We treat all people with dignity, respect each others perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively.

We are fully committed to the elimination of unlawful and unfair discrimination and value the difference that a diverse workforce brings to the organisation. Altrad Integrity Services recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.

From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes. Going above and beyond for our wider community.

Altrad Integrity Services is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work from various charity work to working with schools as part of Developing Young Workforce.