Admin Officer (Ref: 12455)

HM Courts and Tribunals Service; Weymouth; On-site; GBP 25,000 - 30,000; Full time

Job summary

A government agency in Weymouth is seeking an Admin Officer to provide vital administrative support to court users and management. The role involves preparing court documents, managing records, and ensuring effective communication with various stakeholders. Candidates should demonstrate strong attention to detail, effective communication skills, and the ability to prioritize tasks in a busy environment. This full-time position requires a proactive approach to delivering excellent service to the public and judiciary.

Benefits

Access to learning and development

Flexible working options

Civil Service pension with high employer contribution

Annual Leave

Public Holidays

Qualifications

• Excellent attention to detail and good communication skills.
• Ability to deliver effective support to customers by phone and email.
• Skilled in organizing time and prioritizing tasks.

Responsibilities

• Preparing papers and files for court and tribunals.
• Creating and updating records on computer systems.
• Checking and verifying documents and records.
• Communicating with court users and representatives.

Skills

Attention to detail

Verbal communication

Written communication

Multi-tasking

Time management

Job description

Our Admin Officers play a critical role, providing excellent administrative support and customer service to court users, judiciary and management. Working as part of a team, you will contribute to the overall operational, performance and service standard targets across your area of work. You will progress cases through the court/tribunal system and provide administrative support to functions within HMCTS. You will have regular contact with court / tribunal users, which could include members of the Judiciary and the legal profession.

Responsibilities

• Preparing papers and files for court, tribunals, hearings and meetings
• Creating and updating records on our in-house computer system and data input
• Resulting courts accurately, interpreting accurately the information required on a court file.
• Checking and verifying documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
• Collecting and assembling information for returns, results, accounts, statements, warrants, statistical analysis, reports, etc
• Communicating with the Public, the Judiciary, other Court and Tribunal Users and Representatives of other Agencies and Organisations

Skills and Experience

With a friendly and approachable manner, you'll have excellent attention to detail and good written and verbal communication skills. You have a desire to deliver proactive and effective support to customers by phone and email. You'll be skilled in organising your time, prioritising efficiently, able to multi-task and adapt to using various software packages. You'll enjoy working in a busy environment and helping court users navigate the justice system.

Application Information

Please refer to the job description attachment for more information. Please make sure that you include your current duties and responsibilities in your CV.

Working Hours & Patterns

• Standard full time working hours are 37 hours per week.
• All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.
• The successful candidate must be able to work full working days on a Monday, Thursday and Friday as a minimum.

Lead Criterion & Themes

• Statement of Suitability.
• A sift based on the statement of suitability may be held if a large number of applications are received.

Skilled Worker Visa

This role is not eligible for new Skilled Worker visas in accordance with the current immigration rules. From 22 July 2025, the Government introduced changes to the Skilled Worker visa route. The department cannot consider sponsoring you for this role unless you have held a Skilled Worker visa prior to the 22 July 2025 changes. If you have held a Skilled Worker visa continuously, please raise this during your vetting checks and eligibility will be assessed in accordance with the immigration rules and transitional provisions in place. If you are applying for this role and you have not held a Skilled Worker visa prior to the 22 July 2025 changes, you will need to consider your options for obtaining and/or maintaining your right to work in the UK in light of these changes. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom. The Department will continue to comply with UK Immigration Rules applied in the UK and Civil Service. You can read more about Skilled Worker visas and the eligibility criteria here.

Behaviours & Assessment

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.

Nationality requirements

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

Candidate Information Page: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ