Admin Officer at Wyvern Academy

Dorset Council; Ringwood; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local educational institution in Ringwood is seeking an Admin Officer to provide vital administrative support. This role requires excellent IT, communication, and organisational skills, as well as the ability to handle various tasks while maintaining professionalism. The successful candidate will assist with pupil records, secure the school, and support the Senior Management Team. Enjoy a dynamic environment where each day makes a difference!

Benefits

Comprehensive support and training

Professional development opportunities

Inclusive and collaborative team environment

Qualifications

• Experienced in administrative or receptionist roles.
• Confident juggling multiple tasks.
• Excellent written and verbal communication skills.
• Positive, professional team player.
• Willingness to undertake training and support pupil welfare.

Responsibilities

• Greet visitors and maintain school security.
• Provide administrative and secretarial support.
• Maintain pupil records and attendance registers.
• Support the Senior Management Team with reports.
• Assist with staff cover and office system maintenance.

Skills

Administrative experience

IT skills including Word and Excel

Excellent communication skills

Organisational skills

Flexibility and professionalism

Education

GCSEs in English and Maths

Tools

Management Information Systems (especially ARBOR)

Job description

Ever felt the satisfaction of keeping everything running smoothly behind the scenes, knowing your work makes a real difference to everyone around you? At Wyvern Academy, our Admin Officer is exactly that – the heartbeat of the school, the wizard behind the curtain, and occasionally the calm voice in the eye of the storm.

Every day here is a new adventure. You won’t just be completing paperwork – you’ll be the welcoming face at reception, the organiser of meetings and school records, and the reliable presence that keeps the school running like clockwork (and sometimes like magic). If you love helping others, keeping things organised, and sprinkling a little calm over chaos, this is the role made for you.

What You’ll Be Doing

• greet visitors with a smile and keep the school secure – cape optional!
• provide efficient, confidential administrative and secretarial support, including arranging meetings, taking minutes, and handling correspondence
• maintain pupil records, attendance registers, and support pupil admissions and exclusion processes
• keep the office systems, stationery, and supplies in tip‑top shape – no disappearing pens on your watch
• support the Senior Management Team with reports, agendas, and correspondence – think of yourself as their organisational sidekick
• assist with staff cover, building maintenance arrangements, and anything else that keeps the school humming
• develop and improve administrative systems, keeping manuals and guidance up to date (because even superheroes need instructions sometimes)

Who we’re looking for

• experienced in administrative or receptionist roles, confident juggling multiple tasks without breaking a sweat (or the printer)
• skilled in IT, including Word, Excel, and Management Information Systems (experience with ARBOR is a bonus)
• excellent written and verbal communication, with attention to detail and strong organisational skills
• a positive, professional, and flexible team player who can stay calm under pressure and maintain confidentiality – and maybe even smile when the photocopier jams
• willingness to undertake training and support the welfare and development of all pupils
• GCSEs (or equivalent) in English and Maths; school environment experience or PA experience is desirable

Further Information

Become part of our journey, by completing our Support Staff Application Form and returning it to if you would like to apply. See our Admin Officer Job Description for further details on the role and our Safeguarding and Child Protection Policy.

Closing date: 14 January 2026

Interview date: 23 January 2026

The Trust is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The Trust is an equal opportunities employer.

If successfully shortlisted the HR Department will also be conducting an individual online search including social media platforms of your ‘name, education and employment’, to demonstrate due diligence following ‘Keeping Children Safe in Education’ guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.

About Us

Why join us?

• the chance to make a huge difference in the lives of young people, one small victory at a time
• comprehensive support, Induction and training package
• we’re a supportive team who’ll have your back during the good, the bad, and the “Did that really just happen?” moments
• professional development opportunities because we’re all about helping you grow, both as a person and in your ability to juggle six things at once
• you will be part of an inclusive and collaborative team that, no matter what the challenge may be, are ready to face it head on and are committed to seeing it through
• a school that celebrates progress, not just results
• a rewarding role where no two days are the same and every day makes a difference
• the opportunity to develop your career in a School and Southern Education Trust, a growing Trust

About Us

At Wyvern Academy, part of the Southern Education Trust, we’re passionate about “making lives better” by creating an environment where every child, regardless of their challenges, can shine.

We specialise in supporting children and young people aged 2 to 19 years with learning difficulties, including autism, physical and sensory disabilities and healthcare needs.

At Wyvern Academy, your work won’t just keep the school ticking – it will directly support our pupils and staff to flourish every single day. If you’re organised, dependable, and ready to make a difference (and maybe laugh at a few minor office disasters along the way), we would love to hear from you.