Admin Officer

Brook Street; St Leonards; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruiting agency is seeking an administrative support professional for a long-term temporary role in the Hastings Courts. Responsibilities include preparing court documents, clerking hearings, and general administrative tasks. The position requires strong communication skills and attention to detail. Full time, 37 hrs per week, offering £12.36 - £12.59 per hour.

Qualifications

• Experience in office administration and court systems.
• Strong communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Prepare papers and files for court and meetings.
• Produce court documents and maintain records.
• Clerk civil and family courts and assist court users.

Skills

Administration

Communication

Attention to detail

Job description

Overview

We\u2019ve got a great opportunity for a long term temp role within the Hastings Courts, to join a fast-paced office, working as part of the admin team.

Full time 37 hrs per week
Monday - Friday
Long term Temporary ongoing role
Pay - £12.36 - £12.59 per Hour
Location - Hastings
Start date ASAP

Key responsibilities

• Administration
  • Preparing papers and files for court, tribunals, hearings and meetings.
  • Producing court/tribunal documents.
  • General photocopying and filing.
  • Creating and updating records on in-house computer system and data input.
  • Post opening and dispatch.
  • Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
  • Preparing meeting agenda, joining instructions, handouts etc.
• Drafting
  • Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
• Operations
  • Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date.
  • Assisting court users, supporting listing and rota management, checking files.
  • Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees, including the use of chip and pin.
  • Handling counter (face to face), written and telephone enquiries.
  • To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive.
  • To work as a team to problem solve, to assess the impact of new SOPs, to contribute to small projects.
  • To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles.
• Processing casework
  • Including standard documentation and information, court orders, claims, fines and fees, legal aid.
  • Resulting courts accurately, interpreting accurately the information required on a court file.
  • To work to workload targets in terms of throughput and accuracy.
• Checking and verifying
  • Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
  • Ensuring compliance and administration documentation meet quality standards.
  • Role holders may be required to cross check and validate work completed by others.

How to apply

If you are interested in this position, please apply below.

Brook Street are proud to support the Armed Forces Covenant and, as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

If you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out via the Brook Street website to register your interest and state the role you are interested in. We are committed to engaging with you.

In cases where there is a high volume of ex-military candidates/military spouses/partners who meet all the essential criteria, Brook Street will interview the best candidates from within that group.