Admin/Finance

Fáilte Ireland; Camlough; On-site; GBP 20,000 - 25,000; Part time

Job summary

A community-focused organization in Camlough is seeking a part-time Administrative Assistant to provide essential administrative support. The selected candidate will manage office services, maintain financial records, and assist with coordinating various activities and events. A minimum of 5 GCSEs and an NVQ Level 2 Diploma in Business Administration are required, along with advanced skills in Microsoft Excel. This role offers the chance to make a difference in the community and support brain injury survivors.

Qualifications

• Minimum 5 GCSE's including English and Maths.
• Minimum NVQ Level 2 Diploma in Business Administration required.
• Proven ability to use Microsoft Office Suite to a high standard.

Responsibilities

• Provide office services including reception duties and filing.
• Maintain financial records including income and expenditure.
• Coordinate office activities for compliance with policies.
• Support the Manager with grant aid applications.
• Assist with fundraising activities.

Skills

Advanced Excel skills

IT proficiency (Word, Outlook, Teams/Zoom)

Strong written and verbal communication skills

Excellent organisational and time management skills

Ability to work as part of a team

Interest in supporting brain injury survivors

Full driving license and access to a car

Education

5 GCSE's (Grade C or above)

NVQ Level 2 Diploma in Business Administration

Level 3 Diploma in Business Administration

Tools

Microsoft Office Suite

Accounting/CRM databases

Job description

Overview

Contract Type: part time - 20 hours per week

Location: Camlough

Role: The Administrative Assistant will deliver effective and efficient administrative support to ensure the smooth running of the organisation.

Key Responsibilities

• Provide office services to include; reception duties, typing, filing, production of promotional material and any other duty requested by Manager.
• Reception duties; Provide a warm welcome and high standard of customer care to all stakeholders and members of the general public by phone or face to face.
• Work with Manager to receive and record all cash and cheque receipts and if necessary make bank lodgements and to be responsible for petty cash. Maintaining financial records; income and expenditure, budgets etc.
• Maintaining and upkeep of all records/systems already in place and creating new as appropriate.
• Send out text to members.
• Support Manager in supplying information for submitting grant aid applications and complying with same.
• Coordinate office activities and operations to secure efficiency and compliance of the Foundation's policies.
• Support the Manager on planning and implementation of the yearly programme of classes and events.
• Support the Manger on coordination of activities: classes, workshops including tutors, guest artists, and venues.
• Make practical arrangements in relation to workshops and other events featuring guest artists (venue arrangements, volunteer coordination).
• Assist with fund raising activities.
• Ensure provision of and maintenance of office equipment including but not limited to computers, printers, copier, telephone system, TV's etc.
• Supervision and motivation of volunteer clerical and administrative support staff.
• Maintain stocks of stationery and print material.
• Assistance with organisation of events and activities.
• Assistance with communication and promotional activities including Newsletter, social media, website etc.
• Maintain record keeping in line with policies and procedures in place.
• Such other tasks as the Manager may decide.

Qualifications & Knowledge

• A minimum of 5 GCSE's (Grade C or above) including English and Maths.
• Minimum NVQ Level 2 Diploma in Business Administration.
• Demonstrable knowledge of office systems and administrative procedures.
• Proven ability to use Microsoft Office Suite to a high standard, with particular expertise in Microsoft Excel (advanced functions, pivot tables, VLOOKUP/XLOOKUP, conditional formatting, charts, and data validation).

Experience

• A minimum of 2 years' experience in a similar role (to include responsibility for administration).
• Experience of maintaining accurate records and producing reports.
• Evidence of working with confidential and sensitive information in line with GDPR.

Skills & Abilities

• Advanced Excel skills, including ability to:
  • Build and maintain complex spreadsheets.
  • Analyse, interpret and present data in a clear format for reporting.
  • Automate processes (e.g. formulas, macros, pivot tables) to improve.
• High level of IT proficiency across Word, Outlook, Teams/Zoom, and cloud-based systems.
• Strong written and verbal communication skills with attention to detail.
• Ability to prioritise workload, meet deadlines, and work on own.
• Excellent organisational and time management skills.
• Ability to work as part of a team and build positive working.
• Keen interest in supporting brain injury survivors and carers.
• Full driving licence and access to a car for work purposes (or suitable alternative form of transport to meet any travel requirements associated with the duties of this role).
• Level 3 Diploma in Business Administration.
• Experience of using accounting/CRM/databases alongside Excel.
• Experience in charity or community sector administration.
• Experience supporting funding applications or monitoring/evaluation returns.
• Familiarity with financial reporting and budget tracking.