Admin Assistant, ARTS

Universal Music Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading music company in the UK is seeking a highly organised Team Assistant to support its Artist Rights and Touring Services department. The role involves maintaining internal documents, facilitating payment processes, and liaising with various teams to ensure efficient workflows. Ideal candidates will possess strong organisational and communication skills and have a proactive attitude. The position may require travel to live events, and benefits include a pension scheme, private medical insurance, and subsidised gym membership.

Benefits

Group Personal Pension Scheme (between 3% and 9%)

Private Medical Insurance

25 paid days of annual leave

Interest Free Season Ticket Loan available

Holiday Purchase scheme

Dental and Travel Insurance options

Cycle to Work Scheme

Salary Sacrifice Cars

Subsidised Gym Membership

Employee Discounts (Reward Gateway)

Qualifications

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Collaborative team player, proactive attitude, responsible.

Responsibilities

• Maintain and update internal documents and trackers, including Excel spreadsheets and Monday.com.
• Support tour support payment process and monitor approvals.
• Create and maintain SharePoint folders for tour support.
• Review artist contracts and summarise relevant clauses.

Skills

Organisational skills

Time-management skills

Written communication

Verbal communication

Team collaboration

Flexible availability

Computer skills

Tools

Microsoft Office (Excel, Word)

Monday.com

SharePoint

Job description

Music is Universal

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [e-mail].

The Role

We are looking for a highly organised and proactive Team Assistant to support us in the Artist Rights and Touring Services department. As part of our team, you’ll sit centrally across the group and liaising across the label teams, artist teams, legal and finance to ensure accurate information flow, efficient processes, and up-to-date knowledge of artist live activity. It’s an exciting opportunity for a motivated individual with a passion for music and live events to build foundational experience in the industry.

Key Responsibilities

• Maintain and update internal documents and trackers, including Excel spreadsheets and Monday.com.
• Support the tour support payment process by monitoring Uniport, chasing approvals, and processing urgent payments.
• Create and maintain SharePoint folders for tour support, ensuring artist management teams have access.
• Ensure the accurate issuing of and signing of side letters.
• Review artist contracts to summarise relevant clauses in a clear, digestible format for both artist and internal teams.
• Verify accurate accounting by confirming correct contract-based deductions and percentages have been applied.
• Meet regularly with label teams to gather updates on tours, roster changes, accounting, and other operational information.
• Attend gigs, shows, and festivals to stay informed on production, staging, lighting, merchandise, and general live performance trends.

Must Have / Skills and Experience Required

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• A collaborative team player with a proactive attitude and sense of responsibility.
• Ability to prioritise personal workload and use initiative in a busy environment.
• Flexibility and enthusiasm for regularly attending live events, including evenings and weekends when required.
• Confident computer skills, including Microsoft Office (Excel, Word), Monday.com, and general digital tools.

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category

Administrative