Admin Assistant

Aynsley Mill; Stoke-on-Trent; On-site; GBP 20,000 - 30,000; Part time

Job summary

A growing commercial property management company is seeking a motivated Part-Time Administrative Assistant to support their operations team. Key responsibilities include providing administrative support, managing correspondence, and assisting with tenant communication. Ideal candidates will have previous administrative experience and strong organizational skills, and be proficient in Microsoft Office. This role offers a dynamic office environment.

Qualifications

• Previous administrative experience, preferably in the property or real estate sector.
• Ability to multitask and prioritize workload.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide general administrative support to the property management team.
• Draft and manage correspondence, reports, and documents.
• Assist with tenant communication and maintain accurate records.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Job description

About Us

We are a growing commercial property management company dedicated to delivering exceptional service to our clients and tenants. Our team prides itself on professionalism, attention to detail, and building strong working relationships. We are now seeking a motivated and organised Administrative Assistant to support our operations team on a part-time basis.

The Role

As a Part-Time Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day running of the office. You will provide administrative support to property managers, assist with tenant communication, and help maintain accurate records and documentation.

• Provide general administrative support to the property management team
• Draft and manage correspondence, reports, and documents
• Maintain accurate records, databases, and filing systems
• Handle incoming calls, emails, and tenant enquiries in a professional manner
• Assist with scheduling inspections, meetings, and appointments
• Support with invoicing, purchase orders, and basic financial administration
• Liaise with contractors, suppliers, and tenants as required
• Perform ad-hoc office duties to support the wider team

About You

We are looking for someone proactive, detail-oriented, and professional, who thrives in a busy office environment.

Essential Skills & Experience

• Previous administrative experience (property or real estate sector experience an advantage)
• Strong organisational skills with the ability to multitask and prioritise workload
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office (Word, Excel, Outlook)
• High level of accuracy and attention to detail
• Ability to work independently as well as part of a team