Admin Assistant

RMS Recruitment Limited; Greater London; On-site; GBP 29,000 - 35,000; Full time

Job summary

A dynamic claims management company in the City of London is seeking an Administrative Assistant to join their fast-paced team. This permanent role involves providing key support through call management, comprehensive administrative duties, and efficient organizational skills. The ideal candidate will thrive in a busy environment and demonstrate a strong command of Microsoft Office. This position offers an opportunity to contribute meaningfully in a positive and proactive workspace, with a competitive salary up to £35,000 DOE.

Qualifications

• Strong communication skills required for handling calls and correspondence.
• Must have excellent organizational skills for managing multiple tasks.
• Experience with diary coordination is desirable.

Responsibilities

• Acting as the first point of contact for incoming calls.
• Providing comprehensive administrative support including document preparation.
• Managing shared inboxes and coordinating diaries.
• Assisting with data entry and general office administration.

Skills

Strong written and verbal communication skills

Excellent organisational skills

Confidence using Microsoft Office

Discretion and professionalism

Friendly, flexible, and solutions-focused approach

Experience with inbox management or diary coordination

Ability to stay calm and efficient in a busy environment

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Key Details:

Job Title: Administrative Assistant
Location: City of London
Hours: 9:00am – 5:30pm
Salary: Up to £35,000 DOE
Contract Type: Permanent
Days in Office: 5 days per week

Company Overview:

We have a fantastic permanent Administrative Assistant opportunity to join a growing and dynamic claims management company based in the heart of the City of London. You will be joining a high-performing, friendly and collaborative team within the financial services sector, where no two days are the same. This is a brilliant opportunity for an organised, proactive Administrative Assistant who loves being at the heart of a busy office and takes pride in keeping everything running seamlessly. You’ll play a key role in supporting the wider team, acting as a trusted go-to for day-to-day operations, ad hoc projects and business-critical tasks. The company truly values initiative, attention to detail and a positive, can-do mindset, and offers an environment where your contribution will be noticed and appreciated.

Key Responsibilities:

• Acting as the first point of contact for incoming calls, handling them professionally and efficiently
• Providing comprehensive administrative support, including preparing documents, reports and presentations
• Managing shared inboxes, prioritising correspondence and responding where appropriate
• Coordinating diaries and scheduling meetings for multiple team members
• Supporting onboarding processes, documentation and internal templates
• Assisting with data entry, record-keeping and general office administration
• Liaising with suppliers and external contacts as required
• Ensuring filing systems are maintained and office supplies are well stocked

We’re looking for someone with:

• Strong written and verbal communication skills
• Excellent organisational skills and the ability to juggle multiple tasks
• Confidence using Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Discretion and professionalism when handling confidential information
• A friendly, flexible and solutions-focused approach
• Experience with inbox management or diary coordination (highly desirable)
• The ability to stay calm, focused and efficient in a busy environment

RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.

If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.