Admin Assistant

Somerset NHS Foundation Trust; Bridgwater; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Bridgwater is seeking an Administrative Assistant for Community Urgent Care. The role involves efficient administrative duties, including managing calls and staff schedules. Candidates should have relevant qualifications, including GCSEs in English and maths, and strong IT skills. Benefits include flexible working and attractive pension contributions, alongside a supportive work environment.

Benefits

Flexible working

Market leading annual leave allowance

Pension contributions

Blue Light Card and NHS discounts

Qualifications

• Good standard of education with English and maths to GCSE standard or equivalent.
• In depth knowledge of Microsoft Word, Excel and email systems.
• Understanding of Data Protection and Freedom of Information requirements.
• RSA3 word processing/ typing or equivalent.
• European computer driving licence or equivalent.
• NVQ2 in administration/customer care.
• Knowledge of IT systems relevant to the role.

Responsibilities

• Receive telephone calls and update the eroster daily.
• Order stores on a weekly basis.
• Cover reception for breaks and emergencies.
• Participate in team and Trust meetings.

Job description

Overview

The role will be required to provide efficient and effective administrative duties to Community Urgent Care. The team member will also provide flexible administrative support as required and requested by the Administration Manager to support service requirements. The post requires flexibility and the ability to provide a wide range of administrative duties as the service requires.

Main duties of the job

• Receive telephone calls, compiling and updating the eroster on a daily basis and liaising with community staffing to ensure staffing is correct.
• Order stores on a weekly basis
• Cover reception for breaks and in emergencies
• Participate in team and Trust meetings as requested.

About us

As an organisation, the NHS offers a wide range of benefits including flexible working, fantastic pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts. The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone\'s throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London. There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will to experience the best of both in Somerset, the countryside and the cosmopolitan -- there is truly something for everyone!

Job responsibilities

Please see attached Job Description for further details of duties and responsibilities for the role of admin assistant in Community Urgent Care

Person Specification

Qualifications

• Good standard of education with English and maths to GCSE standard or equivalent
• In depth knowledge of Microsoft Word, Excel and email systems
• Understanding of Data Protection and Freedom of Information Act requirements and/or Caldicott issues
• RSA3 word processing/ typing or equivalent
• European computer driving licence or equivalent
• NVQ2 in administration/customer care
• Knowledge of IT systems relevant to the role

Experience

• Previous administrative experience
• Proven ability to work unsupervised and using own initiative
• Previous health related administration experience
• Experience of developing and maintaining databases

Additional Criteria

• Evidence of a good standard of Literacy / English language skills
• Good communication skills both verbal and non-verbal

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.