Accounts Payable Officer

Raynet Recruitment; Liverpool; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking an Accounts Payable Officer to manage invoice processing and support financial operations. The ideal candidate will have experience in accounts payable, excellent customer service skills, and a comprehensive understanding of VAT and CIS regulations. Responsibilities include processing payments accurately, resolving inquiries, and maintaining vendor relationships. This role offers a hybrid working model with 4 days remote work and 1 day in the office following training.

Qualifications

• Proven experience in an accounts payable or similar financial role.
• Comprehensive understanding of anti-fraud practices.
• Understanding of CIS (Construction Industry Scheme) and IR35 regulations.

Responsibilities

• Process purchase order invoices accurately.
• Support the P2P process by resolving reconciliation issues.
• Champion customer service and build stakeholder relationships.

Skills

Accounts payable processing

Customer service

Problem-solving

Attention to detail

Stakeholder management

Education

Association of Accounting Technicians (AAT)

Tools

SAP

Job description

Accounts Payable Officer

Location: 4 days remote, 1 day office after full training completed.

Working hours: 35 per week.

Job Description

• Process purchase order invoices and non-order payments accurately to strict deadlines.
• Support the P2P process by proactively identifying and resolving statement reconciliation issues and queries while building and maintaining relationships with stakeholders.
• Utilize and interrogate reports and workflows.
• Champion customer service by providing a customer‑focused, business‑friendly service.
• Accurately and timely process all payments, including invoices, credits, certificates, non‑order payments, consolidated uploads, staff expenses, and emergency UK and foreign payments in accordance with established procedures, CSOs and financial regulations.
• Assess and apply correct VAT and CIS (Construction Industry Scheme) deductions.
• Use duplicate/erroneous payment software to identify and prevent incorrect payments and then make necessary amendments to the financial database.
• Demonstrate knowledge of the importance of preparing and checking documentation prior to processing.
• Develop and maintain strong positive relationships with vendors, reconciling statements and addressing queries and discrepancies promptly.
• Work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals.
• Promote best practice in accordance with financial regulations and procurement standing orders by supporting and educating colleagues on correct P2P processes.
• Handle confidential and/or sensitive information with appropriate discretion.
• Update daily and maintain electronic systems, including IT systems, spreadsheets and databases, and produce required outputs such as reports.
• Undertake administrative duties as required, including telephone calls and mail administration using both manual and computerized systems.
• Pursue debts as required.

Supervision and Management Responsibility

Supervisory duties and management responsibility are assigned as required.

Qualifications

• Desirable Association of Accounting Technicians (AAT) or other business‑related qualification.
• Comprehensive understanding and up‑to‑date training/knowledge of anti‑fraud practices to safeguard the Authority against fraudulent activities.
• Understanding of CIS (Construction Industry Scheme) and IR35 regulations.
• Proven experience in an accounts payable or similar financial role.
• Previous data entry experience within a financial environment (preferred SAP knowledge).
• Good understanding of HMRC VAT, IR35 and CIS regulations.