Accounts Payable Invoice Administrator

Axon Moore; Chester; On-site; GBP 20,000 - 24,000; Full time

Job summary

A leading recruitment agency is seeking an Accounts Payable Invoice Administrator to join a fast-growing business in Chester. The successful candidate will be responsible for processing invoices, managing supplier payments, and ensuring accurate financial reconciliations. The role requires strong attention to detail, excellent communication skills, and proficiency in Excel and accounting systems. This full-time position offers a salary of up to £24,000 depending on experience and is based in their exceptional Chester offices.

Qualifications

• Strong accuracy in handling invoices and financial documents.
• Ability to work efficiently under tight deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Process and validate sales declarations accurately.
• Reconcile cash receipts and perform vendor reconciliations.
• Process supplier invoices and prepare payment proposals.

Skills

Accuracy and attention to detail

Organisational skills

Excellent communication and customer service skills

Flexibility

Excel skills

Accountancy system skills

Tools

MS Dynamics NAV

Business Central

Job description

Overview

Axon Moore are delighted to be recruiting for an Accounts Payable Invoice Administrator to join a fast growing, award winning business based in Chester.

Objectives

• Ensuring the sales administration is carried out efficiently, accurately and to timescales
• Efficient processing of invoices received from suppliers, ensuring correct levels of approval and correct coding to the accounts
• Ensuring all payments are prepared to supplier terms, and all cash receipts are received promptly, coded correctly, and reconciled

Key Responsibilities

• Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly
• Reconcile cash receipts to the declarations, request, and report variances and shortfalls
• Ensure accuracy of invoices to operators for their fees
• Process supplier invoices/credit notes onto the system for approval according to established limits
• Preparation of operator and supplier payments proposals ensuring payments are made to correct payment terms
• Process employee and company credit card expenses, ensuring adherence to company policies and VAT guidelines
• Review and reconcile vendor debit balances and supplier statements, ensuring suppliers are chased for return of any refunds due
• Processing of cash receipts and payments from bank statements
• Ensuring cash in transit and fee control accounts are reconciled on a regular basis
• Reconciliation and resolution of unallocated cash account
• Assist in resolving customer and supplier queries
• Vendor reconciliations on DD accounts
• To drive a culture of continuous improvement within the team and promote across the business
• Build strong relationships within the team, the office, the company and external contacts
• Assisting with the annual company audit in providing information to auditors
• Other ad hoc duties including covering other departmental roles, tasks and project work as required

Skills and Experience

• Accuracy and attention to detail is critical to this role
• Organisational skills and ability to work to tight timescales
• Excellent communication and customer service skills both verbal and written
• Ambitious, confident and a quick learner
• Good team player who seeks to assist colleagues and has strong interpersonal skills
• Confident, enthusiastic and willingness to engage with their values
• Flexibility to cover other department tasks or assist as required
• Excel skills essential, accountancy system skills essential, preferably MS Dynamics NAV or Business Central

This role will pay up to £24,000 DOE + is based full time out of their stunning offices in Chester.