Accounts Payable Assistant

National Space Centre; Leicester; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading space research organization in Leicester is seeking a part-time Accounts Payable Assistant to support the finance team. In this role, you will process invoices, manage supplier relations, and ensure financial accuracy. Ideal candidates should have experience in accounts payable, proficiency in MS Excel, and strong organizational skills. This position is part-time at 20 hours per week on a fixed-term contract for three months, with a salary of £13,714 (actual salary).

Qualifications

• Proven experience as an accounts payable assistant or in a similar role.
• Ability to establish effective working relationships with stakeholders.
• Willingness to work flexibly and contribute to team success.

Responsibilities

• Process purchase invoices ensuring accuracy and efficiency.
• Monitor accounts payable inbox and resolve enquiries professionally.
• Support weekly BACs payment runs and assist with month-end close activities.

Skills

MS Excel

Cloud based accounting software (Iplicit, Quickbooks, SAGE)

Organisational skills

Analytical skills

Communication skills

Interpersonal skills

Problem-solving

Time management

Tools

Iplicit

QuickBooks

SAGE

Job description

The National Space Centre is looking to hire an Accounts Payable Assistant to provide administrative and financial support to the Finance team and the wider organisation ensuring that invoices are processed in an efficient, effective and accurate manner and that suppliers are paid within agreed contractual terms.

Part-Time: 20 hours per week.

Please note this is a fixed-term contract for 3 months.

Salary: 13714 actual (24000 FTE)

Closing date for applications is 9am Thursday 4th December. Interviews for shortlisted candidates will be held on the week commencing 8th December at The National Space Centre.

Key Responsibilities

• Day-to-day responsibility for the processing of purchase invoices ensuring that invoices are checked and any discrepancies are dealt with
• Ensuring the efficient management of the processing of purchase invoices from approved requisition through to the goods receipt of purchase orders and the effective matching of purchase orders to invoices.
• Monitoring of the accounts payable inbox and dealing with any enquiries relating to invoices/payments and liaising with relevant departments and suppliers to ensure queries are dealt with in a professional and timely manner.
• Moving emails with purchase invoices through the AP automation mailboxes into the finance system Iplicit.
• Liaise with department administrators/head to ensure authorisation of requisitions matching POs and ensuring GRNs are completed in a timely manner to meet weekly pay runs/month end deadlines.
• Support the weekly BACs payment runs ensuring completed invoices are posted to the finance system.
• Reconciliation of supplier statements and the investigation of outstanding balances or discrepancies.
• Assist with month end close activities to include reconciliations and accruals.
• Set up and amendment of new supplier accounts in accordance with finance policies.
• Provide cash flow information to the wider finance team.
• Assist with year-end audit preparation by providing documentation and explanations as required.
• Undertake project work as required by the Finance Business Partner or the Finance Director.
• Identify and recommend improvements to the accounts payable processes and collaborate with the team/external system consultants to enhance efficiencies.
• Undertake in-house and external training as necessary.
• Other reasonable tasks as may be designated.

Person Specification

• Proficient in the use of MS Excel and cloud based accounting software (Iplicit Quickbooks SAGE).
• Organisational skills.
• Able to establish effective working relationships with internal and external stakeholders.
• Willing to work flexibly and co-operatively and to contribute to positive team working.

Knowledge / Skills / Qualifications

• Proven experience as an accounts payable assistant or similar role.
• Strong analytical and problem-solving.
• Ability to prioritise and manage multiple tasks.
• Effective communication and interpersonal skills.
• Possess excellent planning organisational and deadline time keeping.

Workplace

The National Space Centre offices in Leicester.

A Disclosure and Barring Service is required for this role. Information about the Disclosure service can be found at the Directgov website.

Key Skills

• Business
• Account Payable
• Data Entry
• Customer Service
• GAAP
• QuickBooks
• Office supply
• General Ledger Accounting
• Finance
• Accounting
• Excel
• ACH
• Reporting
• Financial statement
• ADP

Employment Type: Part-Time

Department / Functional Area: Finance