Accounts Payable Administrator

Ampa Group; Birmingham; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A financial services provider in Birmingham seeks an Accounts Payable Administrator to ensure smooth operations in supplier accounts and expense processes. You will handle invoice processing, manage payments, and resolve supplier queries. The ideal candidate should have at least three years' experience in accounts payable, a strong understanding of accounting processes, and excellent attention to detail. The role promises opportunities for skills development in a supportive finance team.

Benefits

Flexible working arrangements

Competitive salary

Agile working environment

Qualifications

• At least three years of experience in accounts payable or shared services.
• Understanding of general accounting processes and procedures.
• Experience with finance technology platforms.
• Effective communication with suppliers and colleagues.
• Proven ability to work under pressure and meet deadlines.

Responsibilities

• Process invoices accurately and timely.
• Resolve supplier queries effectively.
• Manage payments and scheduling to maintain supplier relationships.
• Support automation projects and P2P improvements.

Skills

Attention to detail

Time management

Communication skills

Adaptability

Tools

Excel

Medius

Aderant

Job description

Accounts Payable Administrator

Department: Ampa Group Services - Chief Financial Office - Finance Operations - Accounts Payable - 9115

Employment Type: Permanent - Full Time

Location: Birmingham

Reporting To: Eloise Howard

Description: It's an exciting time to be at Ampa Holdings LLP as we continue to grow and evolve. We're looking for a motivated Accounts Payable Administrator to play a key role in our accounts payable team - part of a supportive and transforming finance function where you'll have the chance to develop your skills and make a real impact.

Reporting to the accounts payable team leader, you will ensure supplier accounts and company expense processes run smoothly. You'll be responsible for accurately processing invoices, managing payments, resolving supplier queries, and supporting month-end accounting activities. This role is vital in helping us maintain strong supplier relationships and ensuring our financial information remains accurate.

You'll also contribute to P2P automation and continuous improvement initiatives, helping to streamline processes through technology and improve on-time payments. This includes collaborating on system enhancements, testing new features, and sharing ideas for digital transformation within the finance function. You will promote a one-team approach, collaborating with colleagues and stakeholders to deliver excellent service.

What you will be doing:

• Timely and accurate invoice processing, ensuring all supplier invoices are checked, coded, approved and processed promptly to minimise overdue invoices in line with payment terms.
• Ensuring counsel and expert invoices are processed and paid in line with client requirements.
• Supplier query resolution, acting as first point of contact for vendor inquiries resolving issues quickly and effectively.
• Payment scheduling, preparation and execution of supplier and expenses payment runs in line with agreed terms to maintain strong supplier relationships
• Review and approve accurate postings for employee expenses and company credit cards
• Support automation projects and P2P system improvements, including testing, feedback, and adoption of new tools
• Identify and suggest process enhancements to improve efficiency and accuracy, driving continuous improvement.
• Having responsibility for the Creditors Ledger Housekeeping and any relevant archiving or data cleansing routines.
• Adhere to company policies, financial regulations and audit requirements.
• Acting as an advocate of the AP Policies in all instances
• Carrying out other ad hoc duties, as required by the AP Team Leader or Accounts Payable Manager

What you will need:

Essential:

• Ideally, at least three years' experience working in a busy, high-volume accounts payable or shared service environment
• Understanding of general accounting processes and procedures
• Comfortable working with finance technology platforms and adapting to new systems quickly.
• Excellent attention to detail, time management skills and the ability to work independently under pressure and meet deadlines.
• Confident communicating effectively with suppliers, colleagues and stakeholders at all levels
• Adaptable and agile, with the ability to respond effectively whilst supporting change and continuous improvement

Desirable:

• Proficiency in Excel and other Microsoft Office applications
• Experience of, Medius, Aderant or similar systems
• Proven experience in a similar role within a law firm
• Experience of best practice in the P2P arena, including automation tools (e.g., Medius, Coupa, Basware) or involvement in finance transformation projects.
• Understanding of automated invoice processing workflows, system implementation, UAT (User Acceptance Testing), or process re-engineering.

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we're keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Peacehaven, Seaford, Storrington, Southampton & Tunbridge Wells.

Additional information: Want to find more about our amazing benefits?

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.