Accounts Assistant

Alfa Financial Software Limited; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A software company in the Greater London area is seeking an experienced Accounts Payable Specialist to manage AP processes and collaborate with internal and external stakeholders. The ideal candidate will have 3-5 years of related experience, strong skills in ERP systems, especially Workday, and advanced Excel capabilities. This role involves processing supplier invoices and payments, maintaining accurate records, and supporting month-end closing activities. An attention to detail and commitment to continuous improvement are essential for success in this position.

Qualifications

• 3-5 years experience in accounts payable, ideally in SaaS.
• Proficient in ERP systems like Workday.
• Strong IT skills with advanced Excel proficiency.

Responsibilities

• Administer the accounts payable process in Workday.
• Process weekly supplier payments for accuracy.
• Maintain supplier master data and assist with month-end closing.

Skills

Accounts payable

Relationship building

Attention to detail

Analytical skills

Problem-solving skills

Advanced Excel

Tools

Workday

Job description

Job Purpose

The role is designed for an experienced individual who enjoys a range of AP-focused duties and collaborating with both internal and external stakeholders to support broader accounting processes, is detail-oriented and highly reliable in delivering timely results and committed to continuous improvement.

The role's primary responsibilities are to administer and execute accounts payable activities as part of the finance function, ensuring timely and accurate processing of supplier invoices, payments and related master data. The role plays an important part in maintaining the company's Supplier Onboarding and other AP processes and delivering enhancements.

A broad understanding and experience of wider finance functions, such as accounts receivable and payroll, is preferred, as this role may be required to cover them as needed.

Key responsibilities/ activities

Core AP Operations

• Administer the accounts payable process in Workday, including onboarding new suppliers and processing invoices.
• Process and issue weekly supplier payment runs, ensuring accuracy and timeliness.
• Perform supplier statement reconciliations to verify balances and resolve discrepancies.
• Respond to vendor inquiries regarding payment status, statements and disputes in a timely manner.
• Prepare and maintain AP reports (e.g. AP aging and spend analysis).
• Close liaison with Finance Managers to coordinate payment and journal approvals.
• Maintain fixed asset ledger and fixed asset register.

Master Data Management & Process Review

• Maintain supplier master data in Workday.
• Contribute to the review and improvement of the Supplier Onboarding process.

Month-end / Year-end Support

• Assist with month-end and year-end close activities and related reporting.

Internal & External Collaboration & Compliance

• Administer the finance team's shared email inbox.
• Contribute to ad hoc projects and compliance, e.g., ONS reporting, payment practice, tax reporting, system implementation, creation of bank accounts, etc.
• Support the audit process - internal and external.

Required experience /qualifications

• A minimum of 3 - 5 years of experience working in a similar role, preferably within the SaaS industry.
• Proficient in ERP system (preferably Workday).
• IT literate with advanced Excel skills.
• Ability to build and maintain relationships with internal and external stakeholders.
• Excellent attention to detail.
• Committed to continuous improvement.

Preferred experience /qualifications

• Experience of wider finance functions, such as accounts receivable and payroll.
• Good understanding of GAAP and accounting principles.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and deadlines.