Accounts and Admin Officer

Terre des Hommes Foundation Italy; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

An international non-profit organization in the United Kingdom seeks a finance and administration officer to manage project finances, oversee administrative operations, and support human resource processes. Candidates should possess a Bachelor's degree in Finance or Accounting, with proven experience in financial management and compliance in a non-profit setting. This contractual position is initially for one year and requires strong organizational and communication skills.

Qualifications

• Proven experience in financial management and accounting practices.
• Strong knowledge of audit processes and compliance standards.
• Experience in managing project finances in a non-profit environment.

Responsibilities

• Oversee and manage the accounts and finance operations of the project.
• Prepare the annual budget and financial reports.
• Ensure compliance with donor requirements and legal financial obligations.

Skills

Financial management

Accounting practices

Project management

Human resource management

Procurement processes

Education

Bachelor's degree in Finance or Accounting

Tools

Accounting software

Microsoft Excel

Job description

Job Context

• Duty Station: Kurigram Sadar, Kurigram district
• Reports To: Project Coordinator (CAP) / Manager Finance & Administration

Job Responsibilities

Financial Management & Accounting

• Oversee and manage the entire accounts and finance operations of the project.
• Prepare the annual budget and ensure timely submission of monthly/quarterly fund requests.
• Ensure that all TDH Italia books of accounts are properly and efficiently maintained in compliance with standard accounting practices, organizational policies, and donor requirements.
• Ensure all financial liabilities, statutory obligations, and legal financial requirements are accurately met.
• Prepare and submit all necessary financial reports, including financial statements, management reports, donor reports, and any required reports for the Government of Bangladesh (GoB).
• Review and monitor all procurement and financial transactions to ensure adherence to organizational policy and compliance standards.
• Monitor cash flow on a regular basis, review cash flow reports, and check all payment requisitions to ensure proper approval and correct budget coding.
• Maintain bank books, reconcile bank statements, ensure timely bank transactions, and maintain effective communication with bank authorities.
• Prepare all project-related bills, vouchers, and financial documents; post transactions into the accounting system; scan and archive documents; and maintain an effective documentation and filing system.
• Regularly monitor and support financial activities at Town Centre and Ramna School to ensure compliance and efficiency.
• Support external and internal audits by coordinating with auditors and providing required documentation.
• Assist the Dhaka Office with financial tasks as needed.
• Maintain and manage project advances, including issuance, tracking, adjustment, and reconciliation.

Administrative Responsibilities

• Ensure smooth day-to-day administrative operations of the project office and supported schools.
• Supervise procurement documentation, inventory management, and asset tracking in compliance with organizational procedures.
• Oversee office logistics, maintenance, utilities, and administrative support functions.
• Coordinate vehicle movement, travel arrangements, accommodation for staff or visitors, and other administrative support as required.
• Maintain and update administrative records, agreements, service contracts, and vendor documentation.
• Ensure timely renewal of licenses, agreements, insurance, and other operational documents.

Human Resource Support

• Assist in HR-related processes, including recruitment, orientation, staff record management, and contract preparation.
• Maintain updated personnel files, leave records, attendance sheets, payroll support documents, and related HR data.
• Support monthly payroll preparation by coordinating attendance, allowances, deductions, and statutory compliance (VAT, tax, PF, etc.).

Other Duties

• Perform any other finance, admin, or HR-related tasks assigned by Management to support smooth project implementation and organizational goals

Employment Status: Contractual (Initially for 1 year)