233649 (MG) Admin Team Lead

NHS Lothian; Livingston; On-site; GBP 60,000 - 80,000; Part time

Job summary

A healthcare organization in the United Kingdom is seeking a dedicated individual for a part-time secretarial role within the General Medicine and Emergency Department. Responsibilities include team leadership and administrative support, ensuring smooth operations. The position requires eligibility to work in the UK and potential sponsorship considerations. Ideal candidates will demonstrate strong organizational and communication skills. For inquiries, please contact the provided email address.

Responsibilities

• Team Lead and line manage the Directorate Assistant for the General Medicine Secretarial/Admin Team.
• Be the first point of contact for any issues regarding the General Medicine and Emergency Department Admin Teams.

Job description

Equal Employment Opportunity

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Role Overview

To provide a comprehensive secretarial and administrative service to the General Medicine and Emergency Department.

Responsibilities

To be the Team Lead and line manage as first point of contact for the Directorate Assistant for all and any issue regarding the General Medicine Secretarial/Admin Team and the Emergency Department Admin Team.

Key Requirements

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We cannot accept late applications so please ensure your application is submitted early.

The email address you provide will be used for notifications. Please check your Junk and Spam inboxes as notifications may go directly to these.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service.

As part of the pre‑employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre‑settled status. To find out more about these routes of permission, please refer to the GOV.UK website.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licensed Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a “regulated role”, your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: .

Please note: As this post is part‑time, the salary will be pro‑rata.

Application & Contact

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact [e-mail]