12927 - Business Administrator: Employment - ID and Banking

Ministry of Justice; Peacehaven; On-site; GBP 60,000 - 80,000; Full time

Job summary

A governmental agency in the UK is seeking an individual to provide administrative support aimed at reducing reoffending by helping prisoners transition to work. Responsibilities include preparing prisoners for job placements, managing records for the Prisoner Banking Programme, and acting as a communication point for team interactions. The role is essential for ensuring that information is shared effectively among stakeholders and maintaining databases and reports.

Qualifications

• Ability to assess needs of prisoners for ID and bank accounts.
• Strong organizational skills for maintaining accurate records.
• Effective communication skills for liaison with stakeholders.

Responsibilities

• Prepare prisoners for work placements and support employment on release.
• Organize and maintain accurate records for assigned areas.
• Act as contact for team communications and process requisitions.

Job description

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.

Responsibilities, Activities and Duties

• Help prepare prisoners to take up Release on Temporary Licence work placements and prison leavers take up employment on release. This will include through delivering the Prisoner Banking Programme and ID programme; and supporting colleagues to match job vacancies with potential candidates. Duties will involve:
  • Assessing the need of prisoners who require ID and/or a basic bank account and keeping records as per approved templates.
  • Supporting prisoners with applications via the Prisoner Banking Programme and ID programme. This includes following the relevant procedures, managing enquiries, and acting as the Single Point of Contact for applicants and programme partners.
  • Using approved templates to maintain financial records as necessary, collect relevant management information and report on these as required.
  • Supporting Prison Employment Leads in their capacity to identify and match candidates to job opportunities.

Other Administrative Tasks

• Organise, produce and maintain accurate records for area of work.
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
• Complete monitoring returns for area of work.
• Input requisitions on to the finance database and process requisitions for defined area of work.
• Co-ordinate any awareness sessions for area of work.
• Prepare paperwork for checking by manager, conducting initial checks as required.
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
• Collate information relating to relevant Service Delivery Indicators (SDIs).
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.