12842 - Business Administrator

Ministry of Justice; York and North Yorkshire; On-site; GBP 25,000 - 30,000; Full time

Job summary

A government agency in the United Kingdom is seeking individuals for administrative support roles. The job entails managing records, coordinating communications, and assisting in various operational tasks across multiple business hubs. Candidates should demonstrate organisational skills, communication proficiency, and a willingness to undergo specific training for their designated role. This position may involve occasional contact with prisoners, and fluency in English is mandatory, with Welsh preferred for certain locations.

Qualifications

• Must complete specific training in their specialism.
• Proficiency in English required; Welsh where specified.
• Confidence in managing communications and stakeholders is key.

Responsibilities

• Organise and maintain records for the area of work.
• Act as a contact point for communications.
• Complete financial requisitions for defined work areas.
• Prepare paperwork for managerial checks.
• Collaborate with relevant stakeholders for information sharing.

Skills

Organisational skills

Communication

Time management

Job description

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators {SDI's)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be matched to a job description; a sample list is shown below. The post is rotational so the job holder could, during their career, carry out the role of different job descriptions.

• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Estates
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : Healthcare
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Establishment Television Systems
• Business Administrator: Mobilisation, Transition and Transformation Administration Support
• Business Administrator: Regional Admin support Wales
• Business Administrator: Regional Estates Team
• Business Administrator: Safe Decent and Secure Benchmark
• Business Administrator: Equality Benchmark
• Business Administrator: Safer Custody Benchmark
• Business Administrator: Resettlement Worker Benchmark
• Business Administrator: OMU Benchmark
• Business Administrator: Regional Admin Support (North East)
• Business Administrator: Regime Development

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace