12446 - MAPPA Administrator - Yorkshire and the Humber Probation Service - Sheffield (Full Time)

Ministry of Justice; Maltby; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government agency is seeking a MAPPA Administrator to provide essential administrative support within a multi-agency setting. The role involves maintaining accurate records, ensuring effective communication among agencies, and organizing meetings. Candidates should demonstrate a commitment to confidentiality and possess strong organizational skills. This position may require flexibility with hours and adherence to health and safety protocols.

Qualifications

• Experience in administrative roles is preferred.
• Ability to handle sensitive information with confidentiality.
• Strong organizational and data management skills.

Responsibilities

• Maintain accurate offender and victim information.
• Ensure effective administration of referrals into MAPPA.
• Prepare and maintain case records and files.
• Provide statistical and other information as required.
• Organize resources and facilities for MAPPA activities.
• Support meetings with agenda preparation and minute-taking.
• Adhere to Health and Safety policies and procedures.

Skills

Administrative support

Communication skills

Attention to detail

Confidentiality adherence

Job description

Overview of the job

The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.

This is an administrative job within a multi-disciplinary team.

Summary

The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.

To act as a point of contact for MAPPA within the area for the Responsible Authority agencies and the ‘Duty to Co-operate’ Agencies as delegated by the MAPPA Coordinator.

In line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

This role may involve some out of hours work.

Responsibilities, Activities & Duties

• Responsible for maintaining accurate offender and victim information on relevant approved databases.
• Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
• Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
• To provide statistical and other information/data as required.
• Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
• Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
• Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
• Act as a point of contact within the unit including for specialist areas of work as required.
• Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
• Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
• To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance.
• Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc.
• Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.
• Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements.
• Ensure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.
• Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
• Work within the aims and values of NPS and HMPPS.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.