Personal Assistant - Legal Department

AXA Group; Paris; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global insurer in Paris is seeking a skilled administrative support professional to manage tasks for the Corporate Finance team. This role demands fluency in both French and English, proficiency in MS Office, and strong organizational abilities. Responsibilities include managing diaries, arranging meetings, and handling sensitive information while maintaining confidentiality. The position supports a team environment and contributes to the coordination of legal engagements. This role offers a flexible hybrid work option.

Prestations

Internal mobility opportunities

Training programs

Hybrid work flexibility

Global reforestation initiative for new hires

Qualifications

• Fluent in French and English, both written and oral.
• Excellent time management skills and ability to multitask.
• Proficient in MS Office applications.

Responsabilités

• Manage daily agendas, arrange meetings, and events.
• Perform general office support and manage internal tools.
• Maintain confidentiality and manage sensitive information.
• Handle engagement documents with external legal firms.

Connaissances

Fluent French and English

Excellent time management skills

Strong organizational and planning skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to analyze information

Concise note writing

Description du poste

YOUR WORK ENVIRONMENT

Why AXA? Every day, we work together for human progress by protecting what matters. A mission that puts a smile on your face and makes you want to get up in the morning!

One of the world's leading insurers in the protection of property, people and assets, AXA is 145,000 employees and contributors who are committed to our customers on a daily basis, 51 countries in which we distribute our products and services and more than 90 million customers who place their trust in us worldwide. As a responsible corporate citizen, AXA is committed to social and environmental causes on a daily basis. We are committed to an inclusive policy that recognizes and values individual differences. Do these ambitions speak to you? Then come and change the world with us!

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

YOUR ROLE AND RESPONSIBILITIES:

Within the Group, you will join the Group Legal department: a small team made up of highly qualified lawyers, many of whom have international backgrounds. The Group General Counsel heads the team and is a member of the AXA Executive Committee and the AXA SA Board. This role is based in Paris. Within this Department, you will report to the Head of Corporate Finance team and you will also work with the Chief of Staff.

You will manage the activities of the Head of Corporate Finance and their team and the Chief of Staff including:

• Manage agendas daily and arrange meetings and events as required.
• Perform multifaceted general office support (NitroSign, time‑off, IT support, purchases, professional expenses,
• Prepare PowerPoint presentations and word
• Manage processes including approvals in tools like Saturne, Concur, Pleiades, Silva, Coupa and complete these internal tools on behalf of your managers.
• Arrange all travels in line with AXA Group policies including booking flights, managing expenses, and preparing necessary travel documents.
• Manage budget: check each bill, register the bill in COUPA, save it in the relevant folder, report it in a dedicated Excel file, reconcile the bill with the allocated budget, monthly meeting with finance team along with the other assistants and the Chief of Staff.
• Handle sensitive and confidential information, maintaining strict confidentiality at all times. Manage archiving/destroying confidential communication when necessary.
• Manage engagement documents with external legal firms and with Notaires: manage requests for updated AXA corporate documentation, and translation, notarization, apostille and certification requests, often on an urgent basis.
• Responsible for managing relationships with other PAs and teams, facilitating effective communication and maintaining positive working relationships.
• Replacement of other PA colleagues in case of absence.
• Key contact for procurement and compliance.

Exercise discretion and professionalism in all matters, respecting privacy and the trust placed in you.

YOUR PROFILE

Technical And Professional Skills

• Fluent French and English (written and oral)
• Excellent time management skills and ability to multi‑task and prioritize work
• Strong organizational and planning skills
• Proficiency in MS Stack Office Word, Excel, PowerPoint, Outlook
• Strong ability to be concise and clear in note writing
• Ability to analyze information and understand information as it relates to ongoing work/team projects

Soft Skills And Competencies

• Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational and decision‑making skills
• Anticipate needs and proactively bring together resources to fill these needs
• Must maintain the highest level of confidentiality at all times
• Respect for the hierarchy
• Customer‑service oriented
• Autonomous but able to work well in a team
• Team spirit

WHY JOIN US

You will join:

• A responsible company, towards people, including its employees and customers, and towards the planet
• A company with strong values
• A company promoting internal mobility and the training of its employees
• A company offering many benefits (learn more here: Reward & Benefits | AXA Group)
• A flexible company, allowing hybrid work, in the office and from home.

In line with our commitments, we celebrate each new hire by taking action for global reforestation: we plant a tree for every recruitment. So, are you ready to apply?