Executive Assistant to the COO - Remote/Worldwide

Paired; France; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global staffing agency is seeking an Executive Assistant to the COO to manage communications, scheduling, and project coordination. The role is remote, ideal for candidates with experience supporting executives and strong organizational skills. Familiarity with tools like Google Workspace and project management software is essential. This position offers competitive salary and exposure to new technology.

Prestations

Remote Working for a US Company

Exposure to new technology

Competitive Salary

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Ability to work independently and prioritize tasks.
• Strong attention to detail and organizational skills.

Responsabilités

• Manage the COO's email and calendar.
• Attend meetings to take notes and distribute follow-ups.
• Coordinate travel and logistics.

Connaissances

Google Workspace proficiency

Excellent English communication

Organizational skills

Task/project management

Outils

Zoom

Slack

Notion

Asana

ClickUp

Description du poste

Overview

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Job Title: Executive Assistant to the COO

Location: Remote

Reports To: Chief Operating Officer (COO)

Type: Full Time

Responsibilities

• Email Management: Monitor, filter, and organize the COO’s inbox. Prioritize important messages, draft responses, and ensure follow-ups are completed.
• Calendar & Schedule Coordination: Manage the COO’s daily calendar, schedule internal/external meetings, and proactively resolve conflicts. Ensure all commitments are confirmed and appropriate preparation has been made.
• Meeting Support & Note Taking: Attend meetings as needed to capture action items, decisions, and key takeaways. Organize and distribute meeting notes and follow-up tasks.
• Communication Management: Serve as a gatekeeper and liaison for internal staff, clients, and partners. Draft and proofread written communications on behalf of the COO.
• Task & Project Coordination: Support execution of high-priority initiatives by tracking deadlines, updating project boards, completing requested research, and coordinating with key team members.
• Travel Planning & Logistics: Coordinate travel, accommodations, expense reports, and itineraries as needed.
• Confidentiality & Discretion: Handle sensitive information with a high level of professionalism and confidentiality.

Required Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar support role (experience in a finance or professional services firm is a plus).
• Strong command of tools like Google Workspace (Gmail, Calendar, Docs), Zoom, Slack, Notion, and task/project management software (Asana, ClickUp, etc.).
• Exceptional English language written and verbal communication skills.
• High attention to detail and organizational skills.
• Ability to work independently, prioritize effectively, and anticipate needs.
• Trustworthy, dependable, and discreet.

Preferred Qualifications

• Experience supporting a C-suite executive.
• Familiarity with tax, finance, or professional services industries.
• Comfortable adapting quickly to changing priorities.
• Strong critical thinking and problem-solving skills.

Benefits

• Remote Working for a US Company
• Exposure to new technology & trend
• Competitive Salary