Executive Assistant MFX

Mars; Montpellier; Hybride; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A global pet care company is seeking an Executive Assistant to provide seamless support to the leadership team. You will manage complex calendars, travel arrangements, and meeting logistics while ensuring high-quality assistance. Ideal candidates have strong organizational skills and the ability to adapt to shifting priorities in a fast-paced environment. This full-time position offers opportunities for professional growth in a supportive workplace culture.

Qualifications

• Strong experience as an Executive Assistant supporting multiple senior leaders.
• Ability to manage complex calendars and travel arrangements independently.
• Proven capability in high-quality support, anticipating needs of leaders.

Responsabilités

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars and make independent scheduling decisions.
• Prepare official documentation and manage meeting logistics.

Connaissances

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Description du poste

Job Description :

Location : Aimargues (preferred) or any RC office in Europe within a reasonable commuting distance

Segment : Royal Canin

Type of contract : Permanent

Were looking for an Executive Assistant to ensure seamless efficient and high-quality support to the segments Leadership Team (LT) acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus structure and clarity in a fast-paced highly collaborative environment.

What are we looking for

You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders (45) simultaneously mastering complexity and prioritisation.

You deliver high-quality reliable support by proactively anticipating the needs of senior leaders so they can focus on strategy and impact rather than logistics.

You bring contagious energy a positive mindset and a genuine passion for supporting leadership teams your role is as much about mindset as it is about tasks.

You adapt with ease to different leadership styles shifting priorities and evolving workflows

You stay composed structured and solution-oriented in a fast-moving environment you keep momentum maintain clarity and ensure nothing critical falls through the cracks.

Yo u truly enjoy the Executive Assistant role : managing details matters to you but so does making a real difference behind the scenes for the leadership and the organisation.

What will be your key responsibilities

Provide comprehensive expense report support to senior leaders.

Manage complex calendars making independent scheduling decisions based on priorities requiring forward-thinking and strategic planning.

Process and update purchase order requests for multiple teams within the unit / segment.

Prepare official documentation business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.

Plan and coordinate internal meeting logistics including video / audio conferences (Teams / Skype) room bookings catering and guest arrangements.

Organise global meetings ensuring smooth coordination across multiple time zones.

Manage external meeting logistics such as hotel blocks group transportation venue selection pricing and invitations.

Arrange domestic and international travel including flights hotels and ground transportation.

Interface professionally with leadership internal teams clients key stakeholders and high-profile external contacts.

Support the Executive Coordinator Team Lead with event management and overflow tasks.

Perform additional duties as needed based on workload and business priorities.

What can you expect from Mars

At Mars we believe in a relationship of mutual trust dignity and respect between our company and Associates that is more meaningful than the standard employer / employee relationship.

As Associates we can expect to be respected supported and valued as individuals to be treated fairly and equitably.

The opportunity to learn and develop taking charge of your own career across Mars

A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!

Required Experience :

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1