Executive Assistant - M/F/X

Mars Food US, LLC; Nîmes; Hybride; EUR 45 000 - 60 000; Plein temps

Résumé du poste

A global food company is seeking an Executive Assistant in France to support the Leadership Team, managing complex calendars, preparing documentation, and coordinating meetings. The role demands strong multitasking skills and the ability to thrive in a fast-paced environment. If you have experience as an Executive Assistant and a passion for leadership support, this opportunity is for you. The company offers a collaborative work culture and emphasis on personal development.

Prestations

Opportunities for personal and career development

Supportive work environment

Collaborative team culture

Qualifications

• Experience managing complex calendars and making independent scheduling decisions.
• Ability to organise global and external meetings across time zones.
• Enjoyment in managing details and making a difference behind the scenes.

Responsabilités

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars and make strategic scheduling decisions.
• Prepare documentation and act as a main point of contact for visa matters.
• Plan and coordinate internal meeting logistics.
• Arrange travel logistics, including flights and hotels.
• Support event management and overflow tasks.

Connaissances

Strong experience as an Executive Assistant

Ability to support multiple senior leaders simultaneously

Proactive anticipation of needs

Positive mindset

Adaptability to different leadership styles

Composed and solution-oriented

Description du poste

Job Description:

Location: Aimargues (preferred) or any RC office in Europe, within a reasonable commuting distance

Segment: Royal Canin

Type of contract: Permanent

We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the segment’s Leadership Team (LT), acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment.

What are we looking for?

• You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders (4–5) simultaneously, mastering complexity and prioritisation.

• You deliver high-quality, reliable support by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics.

• You bring contagious energy, a positive mindset and a genuine passion for supporting leadership teams, your role is as much about mindset as it is about tasks.

• You adapt with ease to different leadership styles, shifting priorities and evolving workflows

• You stay composed, structured and solution-oriented in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks.

• You truly enjoy the Executive Assistant role: managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation.

What will be your key responsibilities?

• Provide comprehensive expense report support to senior leaders.

• Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning.

• Process and update purchase order requests for multiple teams within the unit/segment.

• Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.

• Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements.

• Organise global meetings, ensuring smooth coordination across multiple time zones.

• Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations.

• Arrange domestic and international travel, including flights, hotels and ground transportation.

• Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts.

• Support the Executive Coordinator Team Lead with event management and overflow tasks.

• Perform additional duties as needed based on workload and business priorities.

What can you expect from Mars?

• At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.

• As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.

• The opportunity to learn and develop, taking charge of your own career across Mars

• A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!