Executive Assistant - (French speaker required)

Anaplan; Paris; Hybride; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading technology company based in Paris is seeking a proactive Executive Assistant to support three senior sales leaders. The role involves managing complex calendars, coordinating travel, and preparing communications. Ideal candidates should be fluent in French and English, possess strong organizational skills, and have experience in a fast-paced environment. This position offers an excellent opportunity to contribute to a dynamic team.

Qualifications

• Proven experience as an Executive Assistant, ideally supporting senior-level executives in a sales or fast-paced corporate environment.
• Exceptional organizational and time-management skills, with a strong ability to multitask and prioritize effectively.
• High proficiency in virtual meeting platforms and collaboration tools.

Responsabilités

• Proactively manage and maintain the VPs of Sales’ complex calendars.
• Prepare communications for internal and external audiences.
• Assist in the set-up of sales meetings and other events.

Connaissances

Organizational skills

Time-management skills

Fluency in French and English

Proficiency in CRM software

Problem-solving skills

Outils

Microsoft Office Suite

Salesforce

Zoom

Teams

Slack

Description du poste

Overview

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market. Our customers include Coca-Cola, LinkedIn, Adobe, LVMH and Bayer among 2,400+ global companies that rely on our platform. Our Winning Culture drives our teams of innovators, championing diversity of thought and ideas, leadership at all levels, ambitious goals, and celebrations of our wins. We are strategy-led, disciplined in execution, and committed to enabling your growth — join us and let’s build what’s next together.

Executive Assistant to VP of Sales (3 VPs) — Based in Paris or London (with travel to the office 2 days per week required)

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive PA support to three senior sales leaders located across Europe (France, Switzerland, and Germany).

Your Impact

This is a critical role that requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, sales-driven environment. The ideal candidate will be a trusted partner—anticipating needs, managing diaries and travel arrangements, and liaising with contacts at client organizations.

Key Responsibilities

• Calendar Management: Proactively manage and maintain the VPs of Sales’ complex calendars, including scheduling internal and external meetings, appointments, and travel. Prioritize and resolve scheduling conflicts.
• Communication: Prepare communications for internal and external audiences.
• Meeting Support: Assist in the set-up of sales meetings and other events, including creating agendas, preparing materials, and managing follow-up activities.
• Travel Coordination: Arrange detailed travel plans, itineraries, and accommodations for the VPs of Sales.
• Data and Reporting: Assist in the preparation of sales reports, dashboards, and presentations for senior leadership.
• Expense Management: Process and submit expense reports for the VPs of Sales in a timely and accurate manner.
• Confidentiality: Handle sensitive and confidential information with utmost discretion and professionalism.

Your Qualifications

• Proven experience as an Executive Assistant, ideally supporting senior-level executives in a sales or fast-paced corporate environment.
• Exceptional organizational and time-management skills, with a strong ability to multitask and prioritize effectively.
• Fluency in French and English is essential. An additional EU language would be an advantage (ideally German or Italian).
• Proficient in using Mac and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), as well as CRM software (e.g., Salesforce).
• High proficiency in virtual meeting platforms such as Zoom and Teams, and collaboration tools such as Slack.
• High level of integrity and discretion in handling confidential information.
• Strong problem-solving and decision-making skills.
• A proactive, can-do attitude, with the ability to anticipate needs and work independently.
• Experience in a sales environment and an understanding of sales processes is a significant advantage.

Commitment to DEIB

Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB): We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper — this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We hire you for who you are, and we want you to bring your authentic self to work every day.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.

Fraud Recruitment Disclaimer

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.

Anaplan does not:

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to before taking any further action in relation to the correspondence.