Administrative Assistant

Gruner AG; Milan; Sur place; EUR 30 000 - 40 000; Plein temps

Résumé du poste

An international engineering company seeks a motivated Administrative Assistant based in Milan to support department management, requiring fluency in Italian and English and at least 5 years of experience. Responsibilities include organizing meetings, managing communications, and interacting with corporate functions. The position offers career development and opportunities to work on international projects in a dynamic environment focused on sustainability and innovation.

Prestations

Cultural exchange programs

Career development opportunities

Diversity and inclusion initiatives

Qualifications

• Full fluency in Italian and English; knowledge of French is an asset.
• At least 5 years of relevant professional experience.
• Strong command of MS365 applications (Outlook, Word, Excel, PowerPoint, etc.).

Responsabilités

• Support daily department management and organizational needs.
• Interact with corporate staff functions like HR and Finance.
• Organise and prepare meetings and events.

Connaissances

Fluency in Italian

Fluency in English

MS365 applications

Attention to detail

Interpersonal skills

Formation

High school diploma in Accounting or Languages

Description du poste

Activities & Responsibilities

Gruner Stucky seeks a motivated Administrative Assistant to support the development and growth of the Italian Department. This role offers an international environment with daily interaction with offices in Switzerland and worldwide.

Key Responsibilities:

• Support daily department management and organizational needs: internal communication, fees and expenses, correspondence and PEC, procurement of goods and services; active and passive invoicing; creation/maintenance of internal databases, Quality Management System, etc.
• Interact with corporate staff functions (HR, Finance, Communication, etc.).
• Organise and prepare meetings and events: presentations, minutes of meeting, etc.
• Organise business trips: booking, visas, etc. in collaboration with head office.

Requirements profile

• High school diploma with a focus on Accounting or Languages (or equivalent qualification).
• At least 5 years of relevant professional experience.
• Full fluency in Italian and English; knowledge of French is an asset.
• Strong command of MS365 applications (Outlook, Word, Excel, PowerPoint, etc.).
• Ability and willingness to learn and use specific internal tools (e.g., invoicing, project control, accounting software).
• Strong attention to detail, reliability, discretion, proactivity, and a collaborative mindset.
• Excellent interpersonal and communication skills.
• Motivation to grow within a dynamic and evolving company.

What sets us apart from others

International Projects

Employees can work on exciting and impactful international projects that expand skills and provide global experiences.

Cultural Exchange

Gruner promotes cultural exchange through programs that allow employees to gain experiences in different countries and cultures.

Career Development

Employees benefit from diverse opportunities for professional growth, including internal promotion paths and international relocation options.

Innovation Promotion

We offer an environment that supports creative thinking and innovative approaches, encouraging employees to contribute ideas and work on developing new solutions.

Diversity and Inclusion

We strengthen a culture of diversity and inclusion that creates a respectful and supportive work environment, valuing different perspectives and backgrounds.

About Gruner

Gruner plans and builds for a future worth living in. With passion and expertise, we develop sustainable solutions for challenging construction projects in buildings, infrastructure, and energy. Our 1,100 employees work closely with customers at over 35 locations in Switzerland and worldwide to implement projects efficiently and innovatively. Our focus is on environmental awareness, digital innovation and the promotion of a strong corporate culture.

At Gruner, you will experience a dynamic working environment where team spirit and personal development are very important.

Administrative Assistant

• Milan
• 50 %
• Energy
• December 4, 2025

Your contact persons

Daniele Gualco

Head of Department, Italy

[e-mail]

Admerina Thaqi

HR Operations & Recruitment Partner

[e-mail]