Spanish Payroll Associate

Vistra; España; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading global payroll firm has an exciting opportunity for a Spanish Payroll Associate to join their team in Spain. This full-time position requires a minimum of 4–5 years of Spanish payroll experience, preferably in an in-house role. The ideal candidate will have expert knowledge of Spanish legal requirements and experience with complex payrolls. The role involves delivering accurate payroll processing, managing client payrolls, and ensuring compliance with statutory obligations. Join a company dedicated to fostering a culture of progress and support.

Formación

• Minimum 4–5 years of Spanish payroll experience, preferably in an in‑house role handling full‑cycle payroll.
• Expert knowledge of Spanish legal requirements and statutory platforms.
• Experience with complex payrolls and withholding tax calculations.

Responsabilidades

• Deliver accurate payroll processing for assigned clients and payrolls.
• Manage client payrolls against the agreed schedule.
• Ensure compliance with Spanish legal requirements and statutory forms.

Conocimientos

Spanish payroll experience

Analytical skills

Problem-solving skills

Communication skills

Intermediate Excel skills

English communication (B2)

Herramientas

A3 Innova software

MS Excel

MS Word

Descripción del empleo

It’s never been a more exciting time to join Vistra. At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as a Spanish Payroll Associate for our iiPay business, part of our award‑winning Global payroll division. Reporting to the Payroll Operations Manager, this full‑time, permanent position can be based in Spain, Hungary, Romania or Poland and offers local coverage, allowing you to make a significant impact on our payroll business and its growth.

All our roles can be performed remotely with occasional visits to the office as requested by your manager. Where we have office locations, our team members are welcome to work remotely, on a hybrid basis or fully office based as they wish.

Responsibilities

• Deliver accurate and compliant payroll processing for a group of assigned clients and payrolls, coordinating client requirements and managing the process with our trusted in‑country payroll network.
• Manage and deliver client payrolls against the agreed schedule, communicating directly with clients and ICPs to meet or exceed deadlines and escalating issues within client and iiPay to meet the agreed service level agreement.
• Maintain a high customer satisfaction rating, continually improving systems, processes and payroll delivery to maximize efficiency and accuracy.
• Manage clear and informative communications to clients, partners and internally to the wider team and Client Service Managers.
• Understand client requirements across countries by developing detailed knowledge of statutory processes and owning or contributing to specific company projects that improve processes or systems.
• Own, manage and resolve client escalations, working with the payroll provider management team to enhance processes and outcomes for our partner network.
• Core activities include managing 5–10 international payrolls, processing data, performing quality and accuracy reviews, resolving payroll queries with clients and third‑party partners, maintaining accurate document libraries, collaborating on process improvement, ensuring timely submission of tax and social security forms, and managing monthly and yearly tax filings to the AEAT.
• Ensure compliance with Spanish legal requirements, statutory forms, reporting, withholding taxes, social security contributions, collective bargaining agreements, and complex payroll structures such as BIK, flexible remuneration, stock options/RSU, and expat payrolls.

Qualifications

• Minimum 4–5 years of Spanish payroll experience, preferably in an in‑house role handling full‑cycle payroll, including calculations, tax and SS submissions.
• Expert level knowledge of Spanish legal requirements, statutory platforms (RED, SILTRA, CNOTRAT@, CERTIFIC@, AEAT), and reporting.
• Experience with complex payrolls (BIK, flexible remuneration, stock options/RSU, non‑residents, expats) and withholding tax (IRPF) calculations.
• Proficiency in filing tax returns and ensuring compliance with Spanish tax authorities.
• Strong analytical, problem‑solving and communication skills; Spanish speaking is essential.
• English level: minimum B2.
• Intermediate Excel skills are required.
• Experience with A3 Innova software is a plus.
• Ability to cope with high‑pressure situations and consistently meet tight deadlines.
• Business software experience required: MS Excel, MS Word, Email Apps, Microsoft Apps.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!