Senior Office Manager - Administrator - UM0812

Ubique Systems; Algeciras; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A company is seeking an Office Manager in Algeciras, Spain, to oversee all office operations. The role covers managing schedules, supplies, facility maintenance, internal communications, and visitor management. The ideal candidate will have strong organizational skills, coordinate IT support, and enhance staff engagement. This position is a Contract to Hire opportunity and offers a dynamic environment to lead office administration efficiently.

Responsabilidades

• Manage opening and closing procedures.
• Coordinate staff attendance and scheduling.
• Oversee office supplies inventory.
• Manage facility maintenance coordination.
• Handle mail and courier management.
• Schedule meetings and rooms.
• Handle communication and correspondence.
• Track expenses and budgeting.
• Ensure compliance and documentation.
• Support and engage staff.
• Manage visitor access.
• Coordinate IT and systems support.
• Maintain filing and record keeping.
• Oversee office cleanliness.
• Update internal communication.
• Arrange travel and accommodations.
• Control office access.
• Support onboarding of new employees.
• Monitor office utilities.
• Assist with event planning.
• Manage equipment.
• Coordinate training and seasonal activities.
• Handle lunch orders and catering services.

Descripción del empleo

This is a Contract to Hire position.

Office Manager

Scope of management :

• Opening and Closing Procedures
• Staff Attendance and Scheduling
• Office Supplies Inventory
• Facility Maintenance Coordination
• Mail and Courier Management
• Meeting and Room Scheduling
• Communication and Correspondence
• Expense Tracking and Budgeting
• Compliance and Documentation
• Staff Support and Engagement
• Visitor Management
• IT and Systems Support Coordination
• Filing and Record Keeping
• Office Cleanliness Oversight
• Internal Communication Updates
• Travel and Accommodation Arrangements
• Office Access Control
• Support for Onboarding New Employees
• Monitor Office Utilities
• Assist with Event Planning
• Equipment management
• Training coordinator and seasonal activities
• Manage Lunch orders
• Catering services