Secretary / Assistant

Airbus; Getafe; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading aerospace company in Getafe, Spain is seeking a highly organized Secretary/Assistant to provide comprehensive administrative support. The successful candidate will manage executive calendars, prepare documents, and maintain filing systems. Must be fluent in English and Spanish with proficiency in Microsoft Office. This permanent position requires strong organizational skills and attention to detail, offering a professional work environment that values inclusivity and diversity.

Formación

• Experience as a Secretary or Administrative Assistant for Executive Level.
• Fluent in English and Spanish.
• Ability to prioritize tasks and manage multiple deadlines.

Responsabilidades

• Manage executive calendars and schedule appointments.
• Prepare and edit correspondence and reports.
• Organize and maintain filing systems for easy retrieval.
• Process expense reports and manage office supplies.

Conocimientos

Written and verbal communication

Organizational skills

Knowledge of Microsoft Office Suite

Attention to detail

Confidentiality

Proactiveness

Educación

Vocational training in administration

Descripción del empleo

Job Description:

We are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at Airbus Defence and Space SAU. This role is crucial in ensuring the smooth and efficient operation of daily office activities.

Job Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
• Answer and direct phone calls, take messages, and handle inquiries with professionalism and discretion.
• Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
• Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.
• Process expense reports, invoices, and other financial documents in accordance with company procedures.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.

Job Qualifications:

• Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.
• Excellent written and verbal communication skills in English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• High level of attention to detail and accuracy in all work.
• Ability to maintain confidentiality and exercise discretion.
• Proactive and resourceful with a strong work ethic.
• Vocational training in administration.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company: Airbus Defence and Space SAU

Employment Type: Permanent

Experience Level: Professional

Job Family: Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.