Office operations Specialist

BYD Europe; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading multinational automotive company in Madrid is seeking an Office Operations Specialist. The role involves managing office operations, providing administrative support to local teams, and ensuring compliance and professionalism in office-related matters. Candidates should have a university degree and at least 3 years of relevant experience. A collaborative environment and opportunities for professional growth await you.

Servicios

Opportunity to develop professionally

Work closely with top leadership

Collaborative multicultural environment

Formación

• Minimum 3 years of experience as an Office Manager or similar role.
• Experience in multinational environments is a plus.
• Advanced level of English is a must.

Responsabilidades

• Ensure smooth day-to-day operations of the Madrid office.
• Provide administrative support to local teams and management.
• Manage and oversee general office operations.

Conocimientos

Organizational skills

Attention to detail

Communication skills

Problem-solving mindset

Educación

University degree in Administration, Business, or Human Resources

Herramientas

MS Office

Collaboration tools (Teams, SharePoint)

Descripción del empleo

Who we are

BYD Group is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide.

At BYD Iberia, we are redefining the future of mobility. As part of the world´s leading New Energy Vehicle company, we are committed to building a sustainable, zero-emission future where technology and nature coexist in harmony.

Your mission

As Office Operations Specialist at BYD Iberia, your mission is to ensure the smooth day-to-day operations of the Madrid office, providing administrative, logistical, and organizational support to local teams and management. This role acts as the main point of contact for employees regarding office operations and general support, ensuring efficiency, compliance, and a high level of professionalism in all office-related matters.

What you’ll do

Office and Administrative Management

• Manage and oversee general office operations, including maintenance, supplies, service providers, internal tools and related contracts.
• Manage the office budget (utilities, supplies, cleaning, maintenance, etc.).
• Handle reception duties, mail, and courier services.
• Maintain proper filing systems (physical and digital) for administrative and corporate documents.
• Coordinate internal meetings, company events, and visits from international teams.

Executive and Team Support

• Provide administrative assistance to the Country Manager and leadership team (calendar management, travel, expenses, meeting coordination) together with the executive assistant.
• Be the contact person to the local travel agencies, and prepare corporate travel policy.
• Support internal and external meeting coordination and logistics.

HR and Compliance Support

• Assist the HR department with administrative work, if needed.

Culture and Communication

• Foster a positive, safe, and sustainable workplace aligned with BYD’s values.
• Support wellbeing, sustainability, and corporate social responsibility initiatives.
• Support team building and other internal activities and events.

What You Bring

• University degree in Administration, Business, Human Resources, or a related field.
• Minimum 3 years of experience as an Office Manager, Executive Assistant, or similar administrative role.
• Experience in multinational environments or within the automotive/energy industry is a plus.
• Strong organizational skills, attention to detail, and ability to work independently.
• Excellent communication and interpersonal skills.
• Problem-solving mindset and service orientation.
• Advanced level of English is a must;
• Proficient in MS Office and collaboration tools (Teams, SharePoint, etc.).

Why Join Us

• Be part of a fast-growing, innovative global automotive company.
• Work closely with top leadership, influencing strategic projects and initiatives.
• Collaborate in a dynamic, multicultural environment that values proactivity, creativity, and excellence.
• Opportunity to develop professionally and grow within a leading organization in the electric mobility sector.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.