Office Manager, Iberia

Jordan martorell s.l.; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading consumer electronics company in Madrid is seeking a skilled office manager responsible for overseeing the Spain office facilities and coordinating human resources tasks. This position involves ensuring the maintenance and security of the office, managing service providers, and leading employee wellbeing programs. Strong organizational and communication skills are essential for liaising with teams and external partners alike. Interested candidates should submit their CV.

Formación

• Experience in office management and human resources.
• Strong communication skills for internal and external interactions.
• Ability to manage relationships with various service providers.

Responsabilidades

• Manage office facilities and human resources tasks in Spain.
• Ensure maintenance, security, and compliance of office equipment.
• Oversee employee wellbeing activities and HR processes.

Descripción del empleo

TCL was ranked as Forbes 2022 World’s Best Employers.

Founded in 1981, TCL Electronics (HKSE stock code 01070) is a leading consumer electronics company with 25, 000 employees in 78 countries. The group, which specialises in LCD televisions, is the world's second largest. TCL Electronics has developed highly specialised expertise, favouring vertical integration, i. e. , the manufacture of its products from A to Z. TCL's slogan, "The Creative Life", sets the tone.

Present in Europe since 2007, TCL is currently in 11 European countries, including France, the UK, Italy, etc. Our 175 employees (and counting) are involved in the development and daily life of TCL in Europe. We ensure their well-being by offering them a working environment that encourages them to take initiatives. The development of our team is of great importance to us. Our managers make sure that each one of our employees has the opportunity to take on more responsibility if they wish to do so. Well-being, listening, and equal opportunities are important to us.

Job Purpose

The Position responsible for managing the Spain office and facilities while coordinating the provision of human resources-related tasks linked with Health & Safety regulations, Training obligations, Internships, and temporary staff.

Key Responsibilities

Admin management

• Identify and meet the needs of the different teams of the company about office and facilities requirements.
• Ensure security and maintenance in good condition of the equipment, installations, and the overall office.
• This includes managing the business relationship with IT and Reception outsourcing companies, Office security and cleaning companies, and any other third-party company.
• Manage the business relationship, the provision of services, and the contractual agreements for:
• Business travel: travel policy, travel agency, online tools, invoicing, employees’ use and usage.
• Company cars: policy, and daily management with the region’s car leasing companies, in line with local statutory and payroll requirements.
• Insurances: travel, France office building, car park, social responsibility, company cars, flats.
• France expatriates’ accommodation: flat search, utilities set-up and management, agency/landlord relationship, occupation planning, etc in line with statutory and payroll requirements.
• France office cleaning and general services, (coffee machine, water fountain, etc).
• France Landline and mobile phones fleet.
• Design, implement, manage, and review company policies in line with HR policies.
• Manage the France office Receptionist's daily activities.
• Manage and organize the employee wellbeing activities: festival celebration, Christmas party, monthly activity, etc.
• First point of contact for facilities and general services topics for both internal and external parties.

Human Resources Missions

• Responsible for the France Document Unique, Accidents register, and annual prevention program.
• Ensure the safety and security of employees, through particular actions of training, holding security registry, and regulatory controls.
• Main point of contact for the France Occupational Health and Prevention body, ensuring periodical and exceptional medical visits are planned accordingly with employees.
• New Starters HR induction and Leaver’s process and requirements, in conjunction with the HR team.
• In charge of the full recruitment and onboarding process for internships, apprenticeships, and temporary staff.

If you are interested, please send your English CV to