Office Manager - Executive Assistant - Madrid

Korn Ferry; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A growing textile and leather manufacturing partner is seeking an Executive Assistant / Office Manager to set up and run their new office in Madrid. This role involves office management, HR coordination, and executive support. The ideal candidate will have over 4 years of relevant experience, be fluent in Spanish and English, and possess strong organizational and communication skills. Competitive salary and benefits package offered.

Servicios

Competitive salary

Health insurance

Transport

Meal card

Childcare support

Training

Formación

• 4+ years of experience as Office Manager, Executive Assistant, or HR Coordinator.
• Experience setting up a new office in Madrid strongly valued.
• HR certifications are a plus.

Responsabilidades

• Coordinate the setup of the Madrid office, including premises and IT.
• Organize onboarding for new employees and support recruitment.
• Provide administrative and coordination support to management.

Conocimientos

Organizational skills

Communication skills

Problem-solving skills

Proficiency in MS Office

Fluent in Spanish

Fluent in English

Educación

Bachelor’s degree in Business, Administration, or related field

Herramientas

MS Office

AI productivity tools

Descripción del empleo

About us

Our client is a fast-growing textile and leather manufacturing partner with operations in Europe, Turkey and Morocco. Our client specializes in product development, sourcing, procurement, and logistics. As part of its expansion, the client is opening a new commercial hub in Madrid to strengthen its global operations.

As part of this exciting strategic journey of expansion of the company, we are looking for an Executive Assistant / Office Manager located in Madrid (Spain).

MISSION

Reporting to the Chairman, you will set up and run our new Madrid office while supporting the onboarding of new team members. The role combines office management, HR coordination, and executive support — ideal for a proactive, hands on professional who enjoys building structures from the ground up.

FUNCTIONAL CONTENT

Office Management:

• Coordinate the setup of the Madrid office: premises, furnishing, IT, communications.
• Select and manage vendors and service providers, including contracts and budgets.
• Ensure compliance with insurance, facility, and supply needs.
• Maintain office procedures, databases, and smooth day-to-day operations.

HR & People Support:

• Organize onboarding for new employees, particularly international hires.
• Support recruitment and HR processes in collaboration with headquarters.
• Facilitate IT/telecom setup and act as a link between management and employees.
• Help build a collaborative, positive office culture (e.g. team events, routines)

Executive Support:

• Prepare reports, presentations, and documentation for management.
• Provide additional administrative and coordination support as needed.

JOB PROFILE

• Bachelor’s degree in Business, Administration, or related field. HR certifications is a plus.
• 4+ years’ experience as Office Manager, Executive Assistant, or HR Coordinator. Experience setting up a new office in Madrid strongly valued.
• Proficient in MS Office (Word, Excel, PowerPoint), document management, and comfortable with AI productivity tools.
• Fluent in Spanish and English; French or another European language is an advantage.
• Strong organizational, communication, and problem-solving skills. Proactive, collaborative, and results-oriented.

OUR OFFER

• Competitive salary (fixed + bonus)
• Benefits package (health insurance, transport, meal card, childcare support, training)
• Permanent contract
• Opportunities for continuous training and career development