Office Manager

Heart Mind Talent; Barcelona; Presencial; EUR 30.000 - 50.000; A tiempo parcial

Descripción de la vacante

A stealthy AI startup in Barcelona seeks a proactive part-time Office Manager to ensure efficient operations and support team members. Your role includes developing office procedures, managing supplies, coordinating vendor support, processing invoices, and focusing on organizational efficiency. Candidates must have strong operational skills, excellent communication abilities, and be fluent in both English and Spanish. Join a dynamic team poised for growth and innovation.

Formación

• Strong operational mindset and hands-on execution skills.
• Proven experience in office management or a similar administrative role.
• Strong organizational, time management, and problem-solving abilities.

Responsabilidades

• Develop and refine office procedures for smooth day-to-day operations.
• Manage office supplies, inventory, and equipment.
• Coordinate IT support and liaise with vendors.

Conocimientos

Operational mindset

Communication skills

Problem-solving abilities

Organizational skills

Time management

Fluent in English

Fluent in Spanish

Descripción del empleo

Heart Mind Talent is excited to partner with a stealth AI startup that is building a foundation model for tabular data. Their groundbreaking technology uncovers the hidden language within structured data, enabling enterprises to unlock powerful patterns and make highly accurate predictions across a wide range of use cases.

About the Role

We’re looking for a proactive and hands‑on Office Manager to join our People Operations team. This is a part‑time (50%) position where you’ll play a pivotal role in building the people and office foundation that supports our next stage of growth. You’ll ensure our office runs smoothly, our team feels supported, and our operations are efficient and organized.

Key Responsibilities

• Develop, implement, and refine office procedures to ensure smooth day‑to‑day operations.
• Manage office supplies, inventory, and equipment.
• Coordinate IT support and liaise with vendors for cleaning, security, and catering.
• Oversee office layout, maintenance, and any facilities‑related projects.
• Process invoices and manage office budgets.
• Track expenses and oversee petty cash and company credit cards.
• Assist with onboarding new team members.
• Maintain personnel records and support performance appraisal processes.
• Ensure compliance with health, safety, and fire regulations.

Required Qualifications

• Strong operational mindset and hands‑on execution skills.
• Excellent communication skills and high emotional intelligence.
• Proactive, ownership‑driven, and execution‑focused.
• Proven experience in office management or a similar administrative role.
• Strong organizational, time management, and problem‑solving abilities.
• Fluent in English and Spanish.