Office Administrator

Zoho Europe; Valencia; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading technology company in Valencia is looking for an Office Administrator to ensure smooth operations in the workplace. The ideal candidate will have at least 3 years of related experience, be fluent in Spanish, and possess a good level of English. This role involves managing communications, organizing files, providing onboarding support, and coordinating office supplies and maintenance. Join us and help shape the future of business software in a vibrant and supportive environment.

Servicios

Competitive salary package

Supportive and inclusive work environment

Supplementary Health Insurance

MacBook, mobile and paid SIM

Opportunity to work with a global team

Formación

• At least 3 years of related experience in office administration.
• Fluent in Spanish, written and verbally.
• Good level of English in speaking and writing.

Responsabilidades

• Manage incoming and outgoing mail and communications.
• Maintain and organize electronic and physical files.
• Provide admin support and prepare welcome packs for new hires.
• Purchase office supplies and manage office expenses.
• Coordinate office maintenance and repairs.

Conocimientos

Fluent in Spanish

Good level of English

Descripción del empleo

As the Office Administrator, you’ll be the heart of our Valencia workplace - ensuring everything runs smoothly while creating a welcoming and engaging environment for colleagues, customers, partners, and guests. You are approachable, dependable, and thrive on building connections and supporting a positive office culture. Due to the nature of the role, this position should be present and visible in the office.

Key Responsibilities

• Manage and distribute incoming and outgoing mail, emails, and phone calls for Valencia office.
• Respond to inquiries from clients, customers, and visitors.
• Maintain, organize, and retain electronic and physical files such as office lease contracts for Valencia office.
• Provide general admin and onboarding support and preparation of welcome packs for new hires.
• Purchase daily lunch, office supplies, equipment, and furniture for the Valencia office.
• Liaise with vendors and suppliers for procurement needs.
• Ensure that health and safety measures and other compliance needs for Valencia Office are met.
• Arrange and coordinate internal and external office meetings, conferences, meet-ups, including social events.
• Coordinate office maintenance and repairs.
• Ensure that the office is compliant with the government health and safety requirements.
• Process invoices for payments.
• Expense tracking management.
• Maintain accurate records of office expenses and come up with monthly and year end report.
• Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
• Manage budgets for lunch, office expenses and events.

Requirements

• At least 3 years of related experience.
• Fluent in Spanish, written and verbally are a must-have requirement for this role.
• Good level of English in speaking and writing.

Benefits

• Competitive salary package aligned with candidate's, qualifications, experience, and the market value of the role.
• Supportive and inclusive work environment.
• Supplementary Health Insurance.
• MacBook, mobile and paid SIM.
• A vibrant international environment.
• Opportunity to work with a global team and contribute to the growth of a leading technology company.

It is important for the applicant to hold a national or EU passport, have a valid work authorisation and be within commutable distance. The successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

Join Zoho Corporation Europe today and be part of a company that is revolutionising the way businesses operate. Together, let's shape the future of business software!