Global Product Organization Executive Assistant

JR Spain; Sant Cugat del Vallès; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading company in Sant Cugat del Vallès is seeking an Executive Assistant to support executives and manage communications. This role involves organizing meetings, making travel arrangements, and ensuring confidentiality. The ideal candidate should be detail-oriented, proactive, and have at least 3 years of experience in a similar position. Excellent organizational skills and fluency in English are essential.

Formación

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Experience in a fast-paced corporate setting is preferred.
• Ability to handle sensitive information with discretion.

Responsabilidades

• Act as point of contact among executives, employees, and clients.
• Manage calendars and set up meetings.
• Make travel and accommodation arrangements.

Conocimientos

Proactive and self-motivated

Excellent organizational skills

Fluent English

Attention to detail

Educación

Bachelor's degree in Business Administration

Herramientas

MS Office

Descripción del empleo

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Job Reference:

833083615008836812832460

Job Views:

4

Posted:

23.07.2025

Expiry Date:

06.09.2025

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Job Description:

**Description**We are looking for **Executive Assistant** who will act as the point of contact among executives, employees, clients and other external partners, manage information flow in a timely and accurate manner.Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.Ultimately you will contribute to the efficiency of our business by providing personalized and timely support to executive members.**Responsibilities**- Act as point of contact among executives, employees, clients and other external partners- Manage information flow in a timely accurate manner- Manage executives’ calendars and set up meetings- Make travel and accommodations arrangements- Track expenses and prepare weekly, monthly and quarterly reports- Act as office manager by keep up with office supply inventory- Project Support: Assist with special projects and initiatives, providing research, analysis, and administrative support as needed.- Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality.- Record retention- Meeting minutes preparation**Requirements**:- Proactive and self-motivated with a strong sense of initiative.- Detail-oriented and able to work under pressure.- Adaptable to changing priorities and environments.- Experience in a fast-paced corporate setting.- Education: Bachelor's degree in Business Administration, or a related field preferred. Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.- Excellent MS Office knowledge- Excellent organizational and time management skills- Discretion and confidentiality- External verbal and written communication skills- Fluent English