Finance and Executive Assistant

My Sheet Music Transcriptions; Madrid; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading digital music notation service in Madrid is seeking a Finance & Executive Assistant. The role combines organizational skills, financial management, and people sensitivity within a creative environment. Responsibilities include preparing payments, issuing invoices, and managing office operations, with a focus on compliance with Spanish regulations. This is a full-time position with flexible hours and a hybrid working model, requiring presence in Barcelona office for 60% of the working days.

Servicios

23 days of PTO + bank holidays

Flexible working hours

Formación

• At least 2 years of experience as an executive assistant, or in a finance, HR, or legal position.
• Experience preferably in small or medium enterprises or startups.
• Familiarity with financial documentation and compliance.

Responsabilidades

• Prepare payments and maintain organized expense records.
• Issue client invoices and help automate billing processes.
• Coordinate office supplies and equipment purchases.
• Support contract drafting for vendors, collaborators, and hires.

Conocimientos

Organizational skills

Financial rigor

People sensitivity

Excellent communication in Catalan, Spanish, and English

Familiarity with Spanish accounting frameworks

Experience with Trello and Slack

Educación

Bachelor’s degree in Business Administration, Economics, Law, or similar

Herramientas

Google Sheets

Gsuite

Office

Descripción del empleo

Company Description

My Sheet Music Transcriptions is at the forefront of sheet music and digital music notation services. We’re looking for a Finance & Executive Assistant : someone who combines organizational skills, financial rigor, and people sensitivity with a real understanding of music and creative environments. This is a multidisciplinary strategic and admin role who will be working closely to both our CEO and Operations Manager and helping us manage our finances and documentation, back-office needs, and team support.

Finance

• prepare payments and maintain organized expense records.
• Issue client invoices and help automate billing processes.
• Collect, catalog, and manage all company expense and income documentation.
• Collaborate with our accounting and tax advisors to ensure compliance with Spanish and EU regulations.
• Help process refunds and the corresponding credit notes.
• Help prepare expense forecasts and financial summaries.

Backoffice

• Coordinate office supplies and equipment purchases.
• Manage inventory and handle equipment assignments.
• Organize workspaces and support daily office operations.
• Assist with calendar management, office attendance schedule, meeting coordination, and travel arrangements.

Documentation & Legal

• Support contract drafting and signing processes with vendors, collaborators, and new hires.
• Support contract drafting for particular b2c or b2b situations.

Qualifications

• A bachelor’s degree (Degree in Business Administration, Economics, Law, or similar is a nice-to-have)
• At least 2 years of experience in as an executive assistant, or in a finance, HR, or legal position (preferably in SMEs or startups).
• Excellent written and spoken communication in Catalan, Spanish, and English.
• Familiarity with Spanish accounting, taxation, and labor frameworks.
• Experience with Trello, Slack, Google Sheets, Gsuite, Office, and similar tools.

Job Details

• Full-time position (40 hrs / week)
• Indefinite contract under Spanish labor law
• 23 days of PTO + bank holidays
• Flexible working hours
• Hybrid work: remote-friendly, but presence in our Terrassa (Barcelona) office will be needed regularly (60% of the days).