Executive Assistant to C-level Suite

Babel Profiles; Zaragoza; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An international SaaS company in Barcelona is seeking a high-performing Executive Assistant to support the C-suite. This role involves managing calendars, coordinating complex logistics, and delivering daily briefs. Ideal candidates will have over 5 years as an Executive Assistant, strong communication skills, and the ability to handle pressure. Competitive benefits include a permanent contract, health insurance, and a relocation package to Barcelona. Remote work possible from London, in a collaborative and dynamic environment.

Servicios

Permanent contract

Competitive remuneration package

Hybrid model in Barcelona or London

Relocation package

Health insurance

Learning & Development budget

Formación

• Experience supporting C-level executives or founders in high-growth tech environments.
• Ability to manage remote coordination across time zones.
• Skill in anticipating needs and solving problems proactively.

Responsabilidades

• Own the C-suite's calendar and email efficiently.
• Organize high-level events with attention to detail.
• Provide daily briefs and updates to the C-suite.
• Manage last-minute changes and coordinate with multiple stakeholders.

Conocimientos

5+ years as an EA

Proficient in Microsoft Office Suite

Calm under pressure

Highly organized

Polished communicator

Trustworthy & discreet

Descripción del empleo

Are you a high-performing Executive Assistant with experience navigating the intensity of a hyper-growth environment? We’re looking for a world-class Executive Assistant to support the C-suite in an international SaaS company based in Barcelona.

We’re looking for a trusted partner to the C-suite: someone who can protect their time, drive execution, handle everything flawlessly, and make complex logistics look effortless.

To find the right candidate, we offer relocation to Barcelona! Otherwise, you can also work from our office in London!

Main Responsibilities

Executive Support

• Own the C-suite's calendar and email—plan days with strategic intent, maintain balance between leadership, deep work, and personal time
• Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
• Anticipate needs, streamline scheduling, and act as a filter for requests and demands
• Audit and streamline the C-suite's calendar, identifying low-leverage meetings, time blocks for focus, and better prep flows
• Organize high-level events and off-sites with attention to detail and taste
• Provide daily briefs and consistent updates on what’s done, what’s pending, and what needs input. Establish a rhythm for daily check-ins and weekly syncs with the C-suite

General Responsibilities

• Work closely across time zones and coordinate with multiple stakeholders
• Manage last-minute changes with grace and good judgment
• Build strong relationships inside and outside the company

Core Skills/Experience

• 5+ years as an EA, ideally supporting C-levels or founders in high-growth and tech companies
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools
• Calm under pressure: You’re unflappable, solutions-oriented, and emotionally mature
• You anticipate problems and solve them before they reach the C-suite's radar
• You thrive with lists, systems, and structure—you are highly organized and disciplined
• You switch contexts easily and move fast without sacrificing detail
• Polished communicator: Friendly, concise, and assertive—able to say no with grace
• Trustworthy & discreet: You’ll be exposed to sensitive personal and business matters

What's on offer

• Permanent contract
• Competitive remuneration package
• A hybrid model in a beautiful workplace in the center of Barcelona or London
• Relocation package to Barcelona
• Being part of a collaborative, international, and growing company
• Health insurance and access to free mental health support platforms
• Learning & Development budget and time off for your self-development

Our recruitment process

• Step 1: Interview with one of our Recruiters to get to know you better
• Step 2: Interview with HR
• Step 3: Interview with the C-suite
• Step 4: Business Case with the C-suite + Chief Officer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or any other protected status in line with local regulations.