Executive Assistant - Remote

Replika; Madrid; A distancia; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A leading AI company in Madrid is seeking an Executive Assistant to support the CEO and VP of Operations. This role involves managing schedules, assisting with media presence, and executing operational tasks in a fast-paced environment. Ideal candidates have experience in a similar role and a keen interest in style and design, with excellent communication skills. Join a globally distributed team and get firsthand experience in building an innovative company.

Servicios

Mentorship from CEO and VP of Ops

Remote work with a global team

Blend of operational and creative tasks

Formación

• 3-5+ years of experience supporting a dynamic executive, ideally in tech.
• Native-level English skills, discreet and trustworthy.
• Demonstrated ability to anticipate needs and solve problems.

Responsabilidades

• Manage CEO’s calendar and inbox effectively.
• Support media presence with style and taste.
• Handle international travel arrangements with precision.
• Assist VP of Ops with operational tasks and projects.
• Identify minor issues and address them proactively.

Conocimientos

Experience in EA or PA role

Impeccable taste

Flawless communication

Ability to work in fast-paced environments

Proactive problem solving

Descripción del empleo

An AI companion who is eager to learn and would love to see the world through your eyes. Replika is always ready to chat when you need an empathetic friend.

About Replika

Replika is an AI companion loved by 35M+ users around the world. We’re redefining what it means to connect with technology – emotionally, intelligently, and personally. From mobile to VR, we’re building an experience that feels less like software and more like someone who gets you.

About the Role

We are looking for an ambitious and resourceful Executive Assistant to be the organizational backbone for our CEO and VP of Operations. This is a unique, high-impact role for someone who is not a typical EA. You will work at the center of the company, ensuring our incredibly passionate and work-focused executive duo can operate at maximum efficiency.

Your time will be split, with a primary focus on providing seamless, intuitive support for our CEO on both business and personal matters. You will partner closely with the VP of Ops, who will guide your professional responsibilities and fill your capacity with key operational and administrative projects. We are looking for someone with a unique "zest," a keen sense of style, and an appreciation for the unorthodox, who can thrive in a demanding, fast-paced environment.

What You’ll Do

• Master the CEO’s Calendar and Inbox: Partner with the VP of Ops to intelligently manage and prioritize the CEO's schedule, ensuring their time is protected and focused.
• Curate with Taste: Support the CEO's media presence and communications with a refined professional taste. Your keen eye for style will be critical in everything from choosing apartments and company swag to reviewing media assets.
• Execute Flawlessly: Handle a wide range of tasks with speed and precision, from complex international travel arrangements and contract management to personal administrative needs.
• Support Key Operations: Work with the VP of Ops on a variety of administrative and operational tasks, becoming the go-to person for getting things done across the team.
• Anticipate and Solve: Proactively identify and fix the "little things" before they become big problems, demonstrating ambition and a drive to learn and take on more.

About You

• Experienced & Agile: You have 3-5+ years of experience in a demanding EA or PA role supporting a dynamic founder or C-level executive ideally in the tech industry. You are used to a fast-paced, high-stakes environment.
• A Keen Sense of Style: You have impeccable taste and a natural interest in things like fashion, design, and media. You understand how to apply this to both professional and personal contexts.
• Uniquely You: You are not a formal, corporate type. You have a distinct personality, a curious approach to the world, and the ability to relate to an unorthodox and creative mindset.
• Driven & Ambitious: You are excited by the idea of a 24 / 7 mentality and the opportunity to shadow and learn from a visionary CEO. You are eager to grow and prove yourself.
• Flawless Communicator: You have native-level English skills and can communicate with clarity, precision, and confidence. You are discreet, trustworthy, and calm under pressure.

Why Join Us?

• This is a front-row seat to building a generational company in AI, with direct mentorship from the CEO and VP of Ops.
• Work remotely with a globally distributed team of ambitious, kind, and brilliant people.
• A unique opportunity to blend operational duties with creative and style-focused tasks.