Executive Assistant CEO

Page Personnel; Madrid; Presencial; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A well-established company in the insurance industry is seeking an Executive Assistant in Madrid. The role involves supporting senior management with organizational tasks, including travel arrangements, meeting coordination, and communication with stakeholders. Candidates will enjoy a temporary position in a supportive environment within a large organization. Strong organizational and interpersonal skills are essential for success in this role.

Responsabilidades

• Demonstrate awareness of departmental business plan to align work activities.
• Organise internal and external meetings and book venues.
• Maintain departmental filing systems to ensure information is accessible.
• Assist in prioritising the workload of senior management.
• Liaise with contacts to ascertain needs and ensure communication.
• Prepare and submit management expenses for payment.
• Acts as a point of reference for queries to develop capabilities.
• Support management in responding to approval requests.
• Organise travel itineraries for management as per requirements.
• Maintain relationships with stakeholders for effective communication.

Descripción del empleo

International Company – Executive Assistant

This opportunity is with a well-established company in the insurance industry, recognized for its robust presence as a large organization. The company is committed to delivering professional services and maintaining high operational standards.

Responsibilities

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Organise internal and external meetings, book venues, and make arrangements for equipment and catering to enable meetings to achieve their objectives.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible to the team.
• Assist in organising and prioritising the workload of senior management to ensure the best use of time in line with priorities.
• Liaise with external and internal contacts to ascertain their needs and ensure effective communication processes.
• Prepare and submit senior management expenses for payment promptly in line with company policies.
• Acts as a point of reference for others, assisting with queries to share knowledge and develop team capabilities.
• Support senior management in managing and responding to approval requests to ensure compliance with internal policies.
• Organise travel itineraries for senior management in line with requirements and company policies.
• Maintain strong relationships with key internal and external stakeholders to ensure effective communication processes and maximise opportunities for influence.

Key Benefits

• Temporary position with a reputable company in the insurance industry.
• Opportunity to work in a large organization based in Madrid.
• A professional and supportive work environment.