Executive Assistant

Etalentum; Barcelona; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading firm in Barcelona is seeking an experienced Executive Assistant to provide high-impact support to C-level management. This role involves managing complex schedules, coordinating events, and maintaining confidentiality. Candidates must have excellent organizational skills and fluency in Catalan, Spanish, and English. The position offers a hybrid working model and competitive compensation based on experience.

Formación

• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and multitasking administrative skills.
• Strong understanding of the Spanish institutional framework.

Responsabilidades

• Manage executive calendars, scheduling meetings and events.
• Prioritize activities according to business needs.
• Research venues for executive meetings and events.

Conocimientos

Organizational skills

Communication skills in Catalan

Communication skills in Spanish

Communication skills in English

Adaptability

Discretion

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

From Etalentum we are currently seeking a highly professional Executive Assistant to C-Level Management. Join a dynamic leadership team and provide high-impact support to senior executives in a fast-paced, strategic environment. This role requires exceptional organizational skills, discretion, and deep understanding of the Spanish institutional landscape. The ideal candidate will possess excellent communication skills in Catalan, Spanish, and English, and demonstrate absolute discretion and confidentiality at all times. We are looking for a proactive, organized, and adaptable professional who can anticipate needs, manage complex agendas, and maintain the highest professional standards at all times.

Key Responsibilities

• Full management of executive calendars, including scheduling and coordinating meetings, events, and dinners.
• Rescheduling and reprioritizing activities according to evolving business needs.
• Efficient task prioritization and time management.
• Researching and selecting appropriate venues for meetings, dinners, and executive events.
• Applying knowledge of business protocol and anticipating the needs of the executive team.

Working Conditions

Hybrid model: combination of on-site presence and remote work.

Compensation in a competitive gross annual salary, depending on experience and qualifications.

Requirements

• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and multitasking administrative skills.
• Strong understanding of the Spanish institutional framework.
• Proficiency with office software (Microsoft Office, Google Workspace, etc.).
• Management of travel, meetings, budgets, and expenses.
• Coordination of corporate events and executive-level documentation.
• Strong interpersonal abilities, with a proactive and adaptable mindset.
• Availability and flexibility to respond to urgent or changing priorities.
• High level of professionalism, confidentiality, and discretion.