Event Production Senior Manager (GHS 2028) Remote-Europe/Middle East

The Wellbeing Project; A distancia; EUR 70.000 - 90.000; Jornada completa

Descripción de la vacante

An international social change organization based in Madrid is seeking a Senior Manager for Event Production for the Global Hearth Summit 2028. This role involves overseeing event production, managing vendor relationships, and ensuring a smooth operational workflow. The ideal candidate has 5-7 years in event management, excellent communication skills in English, and is able to coordinate a diverse team across multiple time zones. This is a freelance position with a start date of March 1st, 2026.

Servicios

Opportunity to impact social change

Innovative working environment

Flexible working hours

Formación

• 5–7 years of experience in event management or production.
• Experience in planning and producing large-scale in-person events.
• Excellent written and spoken English; French, Spanish, Japanese are a plus.
• Detail-oriented, proactive, and organized with multitasking abilities.
• Able to work across time zones and adapt to last-minute changes.

Responsabilidades

• Lead event production coordination and management.
• Collaborate with production agency and other vendors.
• Facilitate communication between teams and ensure project timelines are met.
• Manage event budget and oversee daily operations.

Conocimientos

Event management

Vendor management

Budget coordination

Multitasking

Problem-solving

Cultural awareness

Team collaboration

Organizational skills

Educación

University degree

Herramientas

Excel

Word

PPT

Descripción del empleo

GLOBAL HEARTH SUMMIT 2028 (Europe/Middle East)

Inspired by a sense of caring and compassion for all of the people who work to build a better world, as well as to support the many causes and movements for which they work, The Wellbeing Project (TWP) is focused on both cultivating a shift in the field of social change toward one that is healthier and more supportive of inner wellbeing, and on catalysing the development of a new infrastructure to better support everyone working in the field.

ROLE DESCRIPTION

The GHS 2028 Event Production Senior Manager is an exciting position at The Wellbeing Project as we are preparing the third edition of the most impactful Wellbeing event, the Global Hearth Summit (GHS), to be held in late spring 2028 in Asia, most probably in Japan. This event will convene 1,000 global changemakers for a four-day event at the intersection of social impact, the arts and wellbeing.

The GHS 2028 Event Production Senior Manager will be responsible for the overall supervision and management of the production agency which will be hired to support the organisation of the event.

We are looking for someone with proven experience leading the production of large and complex events, who would help and support The Wellbeing Summit Lead and The Wellbeing Summit Director in the organization of the Global Hearth Summit. We are looking for a person who is able to have a global picture of the event, establish and manage the general timeline and deadlines in order for the production to advance, assess priorities and anticipate risks.

The ideal candidate will be well organised and detail-oriented, able to work effectively autonomously and in a fast-paced environment, proficient in written and oral English (Spanish, French and/or Japanese would be a plus). Finally, we’re looking for a Senior Manager who is solutions-oriented and independent, yet collaborative, curious and a team player. A keen passion for social change and a deep interest in personal inner work and arts are very welcome.

This role is a wonderful opportunity to supervise and manage the production of a truly global event made of plenary sessions, workshops, social gatherings, connection moments, artistic experiences and many other meaningful activities.

COLLABORATIONS AND TEAM

The GHS 2028 Event Production Senior Manager will work closely with and report to the Hearth Summit Director, being part of the core GHS team together with the Travel & Accommodation Senior Manager, the Community Engagement Senior Manager and the GHS Manager, among others.

The GHS 2028 Event Production Senior Manager will also support the work of the GHS Curation Teams – Conference Content Curation and Arts Curation – by collaborating on the production aspects of their work.

The GHS 2028 Event Production Senior Manager might advise on event production the TWP team members who will convene their communities and host small internal events in the same location of the GHS just before or after the Summit.

KEY RESPONSIBILITIES

Reporting directly to the Hearth Summit Director, you will be responsible for leading the coordination, management and implementation of the event, supervising the daily work with the production agency and other external providers.

Event Project Management

• Create and update road maps and timelines; track progress and be responsible for timely execution.
• Track all the moving parts and dependencies while keeping the big picture in mind to make sure all the key actors are working well together.
• Support the GHS Director with production budget coordination.

Vendor Selection, Management and Coordination

• Together with the GHS Director, prepare the briefing, research and select the production agency which will help in the organisation of the GHS 2028.
• Be the primary point of contact with the execution team of the production company and/or any other vendor.
• Facilitate daily communication and work coordination in the execution of the event between the GHS team (Conference Content Curation Team, Arts Curation Team, Community Engagement Senior Manager, etc.) and the production agency and/or any other vendor.

Internal Coordination and Execution

• Together with the GHS Lead and the GHS Director, facilitate communication and coordinate work between the different members of the GHS and TWP teams (Conference Content Curation Team, Arts Curation Team, Community Engagement Senior Manager, Fundraising Team, Communication Team, etc.).
• Support internal communication between the GHS team and the broader TWP team.

PROJECT TEAM ELEMENTS

• Small working group with GHS Lead and GHS Director and also with other members of the core GHS Team and the broader GHS Team (Curation teams).
• GHS Team calls (monthly)
• Travel(s) visiting the host city in Asia
• Project Team Retreat (yearly, usually in Europe)
• Potentially, GHS Team Retreat

SKILLS

We are looking for someone who meets the following requirements:

• 5–7 years in a similar or relevant position in an event management or production company or in a company / association / foundation organizing events.
• Experience in planning, organizing, coordinating and producing in-person large-scale events.
• Excellent written and spoken English level is a must; French, Spanish and/or Japanese are a plus.
• Proficient in Excel, Word, PPT (and/or equivalent Apple programs) and programs related to organization and time management.
• Well organized, structured, dependable and reliable.
• Detail-capable and thorough: careful not to miss small pieces that can possibly impact other pieces of the logistics puzzle.
• Proactive, doer, strong ability to multitask, entrepreneurial mindset.
• Strong decision-making skills and the ability to make quick judgment calls in the moment.
• Flexible and able to adapt to last-minute or unexpected changes/requirements.
• Enjoy problem-solving and being creative.
• Comfortable working independently and as a member of a larger team; operates as a self-aware, effective team player.
• Strong awareness and comfort with cultural differences and a global perspective.
• Comfortable with flexible working hours across multiple time zones.
• People-oriented and able to communicate with respect, benevolence, clarity, and sensitivity; able to express needs internally with openness and authenticity.
• University degree.
• Available to start March 1st, 2026 at least at 80%, compulsory 100% from 12 months before the event.
• Based in Europe or Middle East to maximize shared working hours between Europe and Asia.

WHAT WE OFFER

• Opportunity to work on a ground-breaking, global project co-created with leading institutions in the field of social change, already catalysing an extraordinary movement.
• Innovative, collaborative, entrepreneurial and international working environment.
• Strong culture at the core of the organisation and project, with a large, diverse, caring team.
• A fulfilling and meaningful professional project based on strong values, with the opportunity to impact millions of people touched by the work of social changemakers.
• This is a freelance position.

More information about the GHS can be found on The Wellbeing Project website.

We are looking forward to meeting you! Apply before 31st January 2026 through the portal or sending cv and cover letter to [e-mail]

Event Production Senior Manager GHS 2028 RemoteEuropeMiddle East • Madrid, Community of Madrid, Spain