Contract Management Specialist

AVEVA Denmark; Madrid; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A global industrial software leader is seeking a Contract Management Specialist in Madrid. The role involves preparing and managing contracts related to sales activities, ensuring compliance, and coordinating with various teams. Ideal candidates will have a Bachelor's degree in commercial contracts management or equivalent experience, strong communication skills, and proficiency in Microsoft Office. This position is full-time and contributes to a collaborative environment focused on delivering innovative solutions.

Formación

• Hands-on experience in commercial contracts management and administration.
• Experience coordinating with Sales and Legal teams.
• Familiarity with IT tools and legal terminology.

Responsabilidades

• Prepare and manage contracts ensuring compliance.
• Build strong relationships with Sales and Legal teams.
• Facilitate signature processes and store documents accurately.

Conocimientos

Attention to detail

Strong communication skills

Organizational skills

Proactive approach

Educación

Bachelor's degree or equivalent experience in commercial contracts management

Herramientas

Microsoft Office (Word, Excel, Outlook)

Salesforce

SharePoint

Acrobat

Docusign CLM

Descripción del empleo

Contract Management Specialist page is loaded

Contract Management Specialist

Apply locations Manoteras, Spain London Cannon Street time type Full time posted on Posted Today job requisition id R010633

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers .

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The Job

The Contract Specialist is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of standard contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the EMEA CM team and will be based in Madrid (Spain), supporting various parts of the EMEA region as may be assigned from time to time.

Please note that while this position reports into the Legal Department, this is not a lawyer / attorney / counsel position.

Responsibilities

• Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.
• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
• Handle queries from internal teams and external stakeholders, providing timely responses, with the supervision of senior team members, if required.
• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.
• Facilitate the signature of standard contracts by all parties.
• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Support with various administrative tasks as may be assigned.

Skills & Qualifications

Ideal skills

Bachelor 's degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor's degree.

Strong organizational, prioritization and time management skills.

Energetic, proactive, attention to detail and a strong team player.

Excellent communication skills with a professional and client-focused approach.

Excellent command of spoken and written English.

Experience with Microsoft office (Word, Excel, Outlook etc).

Desired skills

Proficiency in other languages (French and Italian) are desirable.

Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and Docusign CLM.

Legal background will be a plus (no degree in Law is required)

Find out more :

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and / or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

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