Chief of staff / admin / ops

Acai Travel Inc; Barcelona; Presencial; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A seed-stage travel technology startup in Barcelona is seeking a Chief of Staff / Operations to streamline processes and support the executive team. The role provides comprehensive exposure to all business functions, focusing on operational efficiency, finance, and strategic development. Ideal candidates will have strong strategic thinking and operational management skills, as well as a background in business or related fields. This is a unique opportunity to gain practical startup experience in a mentoring environment.

Servicios

Intensive startup training

Close mentorship from experienced entrepreneurs

Hands-on learning opportunities

Formación

• Experience in startup operations or management.
• Ability to coordinate across multiple business functions.
• Understanding of legal documentation and compliance.

Responsabilidades

• Support the executive team with strategic execution tasks.
• Design systems to optimize operations.
• Manage payroll and HR processes.
• Coordinate legal agreements and ensure compliance.

Conocimientos

Strategic Thinking

Operational Efficiency

Financial Acumen

Project Management

Communication Skills

Educación

Bachelor’s degree in Business or related fields

Herramientas

AI tools (e.g., Lindy.ai)

Financial Software

Descripción del empleo

About Acai Travel

Acai Travel is revolutionizing the travel industry through AI-driven technology. We're a seed-stage startup with $4M in funding, backed by industry veterans and partnered with leading brands like Lastminute.com, Hopper, World Travel Inc., Globespan, and kiwi.com, among many others. With teams in New York, Barcelona, and India, we're building the future of travel technology.

Role's main objectives:

Support Acai's executive team with execution tasks to enable more strategic focus from the executives.

Design systems and processes to optimize the company's operations.

Responsibilities

Company efficiency:

Create AI tools (e.g., with Lindy.ai) to streamline company processes.

Revenues:

• Create and monitor customer billing processes.
• Follow up on accounts receivable.
• Optimize financial setup to reduce Stripe fees.

Finance:

• Adjust the business plan quarterly based on recent developments.
• Optimize financial setup, create RFPs, and evaluate potential suppliers.
• Identify the best investment instruments and forecast financial outcomes.
• Update current investors quarterly on company progress.
• Engage with prospective investors via newsletters and maintain a fundraising pipeline.

Board of Directors:

• Participate in executive and BOD meetings as applicable.
• Prepare minutes and resolutions for BOD meetings.
• Track follow-up items.

Legal:

• Review legal agreements for clarity and flag issues.
• Coordinate license agreements and NDAs with customers.
• Work with external lawyers on simple agreements.

HR:

• Manage payroll and EOR processes.
• Track hardware and system access.
• Onboard new employees, handle contracts, NDAs, and compensation changes.
• Assist in candidate tracking and scheduling interviews.
• Support company culture initiatives and organize activities.

Accounting:

• Track expenses and coordinate with the bookkeeper.
• Ensure timely payments to suppliers and verify invoices.
• Conduct regular checks on credit card and employee expenses.
• Verify SaaS tool usage within the company.

Compliance:

• Ensure HR systems, banking, EOR, credit cards, and bill payments comply with regulations.
• Manage SOC2 compliance.
• Coordinate with financial system reps when issues arise.

Executive assistance:

• Manage executives' emails, organize and respond when appropriate, and flag time-sensitive matters.

Growth Opportunities

A Launchpad for Future Founders

This Chief of Staff / Operations role offers intensive startup training, providing exposure to building and scaling a company—akin to "Startup Founder School."

What You’ll Learn:

• Strategic Thinking at the Executive Level: Collaborate with the executive team on decision-making and strategy execution.
• Building Scalable Systems: Design and implement growth-ready systems, including AI tools and financial models.
• Full-Spectrum Business Acumen: Gain insights across revenue, finance, HR, legal, and compliance functions.
• Raising Capital & Investor Relations: Manage investor relations, prepare updates, and participate in fundraising.
• Product Development & Market Validation: Conduct mini R&D cycles, test ideas, and gather feedback.
• Culture Building & Leadership: Help shape company culture, organize activities, and lead initiatives.

Why It’s a Founder School:

• Holistic Perspective: Exposure across all critical business functions.
• Close Mentorship: Work alongside seasoned entrepreneurs.
• Real Ownership: Solve real problems with tangible impact.
• Hands-On Learning: Develop practical skills through active involvement.

What This Prepares You For:

• Launching your own startup with confidence.
• Leadership roles in high-growth startups.
• Building a valuable network through industry exposure.

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