Administrative Assistant HR (Hybrid Guadalajara)

FlexTal Staffing LLC; Castilla-La Mancha; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A staffing agency in Spain seeks a detail-oriented Talent Acquisition Administrative Coordinator to support the recruitment team. Responsibilities include managing job requisitions, ensuring data accuracy, and maintaining communication with stakeholders. This role requires advanced English skills, strong attention to detail, and the ability to manage repetitive tasks. The position offers competitive benefits including insurance, vacation days, and a hybrid work model.

Servicios

Christmas Bonus

Major Medical Expense Insurance

Minor Medical Insurance

Dental Insurance

Life Insurance

Vacation Days

Floating Holidays

Cell Phone Reimbursement & Transportation Subsidy

Hybrid Scheme

Multicultural Exposure

Career Growth

Formación

• Advanced English proficiency (written and verbal).
• Strong attention to detail and excellent organizational skills.
• High level of reliability and consistency in high-volume administrative work.

Responsabilidades

• Create, upload, and maintain job requisitions in the ATS.
• Process approximately 40 job requisitions per day.
• Communicate professionally with internal stakeholders.

Conocimientos

Advanced English proficiency

Attention to detail

Organizational skills

Ability to manage repetitive tasks

Herramientas

Applicant Tracking System (ATS)

SuccessFactors

Descripción del empleo

We are seeking a detail-oriented and highly organized Talent Acquisition Administrative Coordinator to support the Talent Acquisition team with daily administrative operations. This role is primarily responsible for creating and updating job requisitions in the Applicant Tracking System (ATS) based on information received from Hiring Managers. The position requires a high level of accuracy, consistency, and comfort working independently in a fast-paced, high-volume environment.

Key Responsibilities

• Create, upload, and maintain job requisitions in the ATS (SuccessFactors) based on daily requests from Hiring Managers
• Process approximately 40 job requisitions per day while maintaining strong accuracy and data integrity
• Review requisition details to ensure completeness and compliance with internal standards before submission
• Track and organize incoming requisition requests and ensure timely system updates
• Maintain clear documentation and follow established Talent Acquisition processes
• Communicate professionally with internal stakeholders to clarify or resolve discrepancies as needed
• Support additional administrative tasks related to Talent Acquisition operations when required

This role is ideal for someone who enjoys structured, detail-focused work, values accuracy, and prefers working autonomously while supporting a high-impact Talent Acquisition function.

Qualifications

• Advanced English proficiency (written and verbal)
• Strong attention to detail and excellent organizational skills
• Comfortable working independently with minimal supervision
• Ability to manage repetitive tasks while maintaining focus and quality
• High level of reliability and consistency in high-volume administrative work
• Ability to work a 9:00 a.m. – 6:00 p.m. EST schedule

Preferred Qualifications

• Previous experience using an Applicant Tracking System (ATS)
• Experience with SuccessFactors is a plus
• Background in Talent Acquisition, HR administration, or similar administrative roles is preferred

Benefits

• 🎄 Christmas Bonus: 30 days, to be paid in December.
• 🩺 Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• 🩹 Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• 😁 Dental Insurance: Always smile with confidence!
• 💼 Life Insurance
• 🌴 Vacation Days: 12 vacation days.
• + 📅 Floating Holidays: 3
• 📱 Cell Phone Reimbursement & Transportation Subsidy.
• 🌐 Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work.
• 🌍 Multicultural Exposure: Work with operations within Mexico and the United States.
• 🎉 MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• 💸 Exclusive Discounts: Benefits with different companies for being part of MezTal
• 📚 Academic Agreements: Access to national universities and language schools.
• 🚀 Career Growth: We will search for the best conditions for progressing in your career.