Beauty-Jobs in United States

Are you an energetic multitasker who enjoys keeping projects and teams running smoothly? Ready to help bridge the gap between planning and perfect execution? If you thrive in organization, detail and teamwork, this Project Assistant role at IBG could be your perfect match!

IBG Innovative Beauty Group is a dynamic one-stop beauty shop. By working as an extension of our customers’ teams, we turn beauty concepts into reality. IBG is an international team of more than 300 people across 13 locations worldwide. Within the German Business Unit, we focus on turnkey solutions, private label, and packaging for the Beauty and Home Care sectors.

As Project Assistant, you are the engine that keeps projects moving and everyone on track. You’ll have your hands in every part of the process: from coordination and data management to creative collaboration with internal teams and external partners. With your proactive mindset and eye for detail, you help turn complex plans into smooth project launches and satisfied clients. No two days are the same: your role is varied, dynamic, and essential to our team’s success.

• Coordinate project timelines, tasks and deliverables for gold clients in close collaboration with the Senior Project Manager;
• Maintain accurate master data and product information in NetSuite by collecting, organizing, and verifying details;
• Support the sample process: handle receipt, tracking, labeling and dispatch of samples, plus maintaining the sample archive;
• Prepare and manage all necessary documentation for product launches, including client‑specific templates and submissions;
• Communicate with clients, suppliers, and agencies to organize photoshoots, artwork feedback, and packaging fee reports.

• 💼 A diverse and international team environment where your ideas make an impact;
• 🏠 Flexibility to work remotely or enjoy our modern office in Mannheim;
• 🚀 Plenty of room for your growth: we offer training, coaching, and development opportunities;
• 🌍 Attractive salary and travel allowance, geared to your experience and working hours;
• 🎉 Fun extras as team events, celebrations, and a workplace where you can truly shine.

You are a born organizer with a dash of creative flair and a drive to get things done. You enjoy juggling multiple tasks and feel right at home in an international environment, switching easily between languages and collaborating with different teams. With your proactive attitude and attention to detail, you spot improvement opportunities and keep everyone, clients and colleagues, on the same page. If you love teamwork, clear communication, and making an impact in the beauty industry, you’ll thrive in this role.

• Speak and write fluently in both German and English;
• Have relevant vocational training (e.g., Kauffrau für Büromanagement/Marketing) or a Bachelor’s in BWL or related field;
• Bring 1–3 years’ experience in administrative or project coordination. Ideally in cosmetics or consumer goods;
• Are a proactive, well‑organized multitasker with excellent eye for detail and communication skills;
• Know your way around MS Office, and are comfortable with ERP/CRM tools (like NetSuite or SAP Ariba); experience with industry processes is a plus.

Are you eager to join us and contribute to our success? Then we'd love to hear from you!

👉 Apply via the application button or send your inquiry to Sarah Koenig via recruiting_germany@group-ibg.com

📧 recruiting_germany@group-ibg.com

Please note:

→ The location for this position is Mannheim, Germany. While the position is mostly remote. It is important to be in proximity to the office e.g. to send samples. We prefer candidates who live within an hour's commute to Mannheim.

→ A valid work permit is required

→ Acquisition for this vacancy is not appreciated.