Office Manager & Sales Support

Columbia Sportswear Company; München; Hybrid; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A leading outdoor retail company in Munich is looking for an Office Manager to support essential functions in a dynamic sales environment. The role involves managing daily office tasks, coordinating with suppliers, and providing administrative support to the sales team. The ideal candidate will have strong organizational skills, experience in office management, and be fluent in both German and English. Join a company committed to a culture of continuous learning and personal development.

Leistungen

Significant discounts on products

Unlimited access to LinkedIn Learning

A monthly Learning Hour for training

Access to in-house training courses

Participation in DEI initiatives

Qualifikationen

• Previous experience in office management, administration, or coordination roles.
• Solid organizational skills and the ability to prioritize effectively.
• Experience with logistics, sample handling, or showroom environments is a plus.

Aufgaben

• Handle daily office operations, including post distribution and supplier coordination.
• Support transition from paper-based to digital invoicing.
• Manage office supplies and equipment.

Kenntnisse

Strong Excel skills

Organized

Fluency in German

Fluency in English

Customer-service mindset

Ausbildung

Experience in office management

Jobbeschreibung

ABOUT THE POSITION

In this role, you’ll take care of essential office tasks and provide practical support to the sales team, helping ensure that daily operations and seasonal preparations run efficiently.

You will handle a combination of recurring activities (office coordination, administration, supplier management) and more dynamic ones (sample organization, showroom support, seasonal sales preparation). The variety of topics means no week looks exactly the same.

You’ll work closely with teams in Munich and Germany, Geneva (EMEA HQ), and Strasbourg (Customer Service), becoming a reliable point of contact for organizational and administrative matters. Hybrid work is possible, with a presence of at least 3 days / week in the office — especially helpful for onboarding and during busier seasons.

HOW YOU’LL MAKE THE DIFFERENCE

1. Office Management & Administration

• Handle daily office operations, including post distribution and coordination with suppliers
• Support the transition from paper-based to digital invoicing through a dedicated Germany mailbox
• Manage office supplies, equipment, drinks / snacks orders and relationships with external vendors
• Maintain accurate records (keys, access, contracts, contacts)
• Oversee company car fleet coordination (contract dates, car returns, communication with the team)
• Manage mobile phones, including those used by outlet stores
• Organize small internal meetings and assist with onboarding practicalities when new colleagues join

2. Showroom & Sample Management

• Coordinate sample handling (receipt, storage, rotation, preparation for appointments)
• Help prepare showrooms for sell-in appointments and seasonal meetings
• Support national sales meetings and basic Go-To-Market preparations
• Collaborate with Strasbourg teams for sample and delivery processes

3. Sales Support & Team Coordination

• Assist the sales team with administrative tasks that help them prepare for customer cycles
• Support seasonal activities linked to sell-in / sell-outPlace seeding orders (athletes, events, PR) when relevant
• Order materials for multiple showrooms (Munich, Meinhausen, Heilbronn, Salzburg)
• Ensure smooth information flow between Munich, Geneva, and Strasbourg
• Prioritize requests from different stakeholders with a practical and solution-oriented mindset

YOU ARE

• Naturally drawn to sports, outdoor activities or active lifestyles, and motivated by working in a brand environment that reflects these passions
• Someone who enjoys a mix of recurring tasks and seasonal projects
• Organized, structured, and able to manage multiple topics at the same time
• A clear and confident communicator who builds positive relationships with colleagues
• Comfortable taking initiative and solving day‑to‑day operational issues
• A team player who collaborates easily but also works independently when needed
• Reliable and discreet when handling sensitive or confidential documents

YOU HAVE

• Previous experience in office management, administration, or coordination roles
• Strong Excel skills and good general IT savviness
• Experience with logistics, sample handling, sales support or showroom environments is a plus
• Solid organizational skills and the ability to prioritise effectively
• Fluency in German and English to communicate with international teams
• A customer‑service mindset and a hands‑on way of working

PERKS & BENEFITS

🎁 Significant discounts on Columbia and Sorel products

📚 Unlimited access to LinkedIn Learning

📖 A monthly Learning Hour for training, discovery and learning

👩🏫 Unlock your potential : access to in‑house training courses (feedback, leadership, Insights®…)

🌈 DEI initiatives to exchange and strengthen our involvement around these themes

ABOUT THE CULTURE

• At Columbia Sportswear, we value an inclusive and open culture that emphasizes the absence of barriers between team members. We are committed to fostering a sense of belonging by encouraging personal connections at all levels, which creates a cohesive and supportive work environment.
• Team members serve as ambassadors for our brand, finding motivation in being part of an organization dedicated to activities they are passionate about. This dedication reflects our commitment to building a team that takes pride in our products and values.
• We offer the opportunity to work for a US‑based company within a multicultural environment, where your job has an impact across different countries.
• Our “Always Be Learning” culture of continuous learning enables our employees to identify and develop skills that will enable them to continue to grow within the company.
• “Unlock Your Potential” is the spirit that characterizes our vision of employees’ development : to offer them opportunities to grow, in their job, in their team or even to change jobs completely. We grow our people to grow our business.

To learn more about us and our culture, visit our page on Welcome To The Jungle :

ABOUT THE HIRING PROCESS

1️⃣ Ready to unlock your potential at Columbia Sportswear Company? Apply now to help us connect active people with their passion! The hiring team will review your application in the following weeks.

2️⃣ If your application is selected : a 30‑45mn introductory interview with our Talent Acquisition Team to talk about yourself, your motivations and the role

3️⃣ Interview with the hiring manager in the office in Munich

4️⃣ Finale online interview with HR

5️⃣ Your unique strengths align perfectly with our team : we are thrilled to extend you an offer!

This job description is not meant to be an all‑inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.