Office Manager (part-time 70–80%) – Office Operations, Events & Procurement (all genders)

envelio GmbH; Köln; Hybrid; EUR 35.000 - 50.000; Teilzeit

Zusammenfassung

A dynamic energy transition company is looking for a part-time Office Manager to ensure smooth office operations and foster a welcoming environment in Cologne. Responsibilities include managing office logistics, organizing events, and supporting new employees’ onboarding. The ideal candidate has experience in office management, strong communication skills, and is fluent in both German and English. This role offers a hybrid working model with flexible benefits including a mobility budget and health support.

Leistungen

Hybrid working mode

Remote work option

Monthly mobility budget

Health support

30 vacation days

Modern technical equipment

Corporate pension scheme

Company events

Qualifikationen

• Experience in office management or operations.
• Fluent in German and English.
• Comfortable in a fast-paced environment.

Aufgaben

• Manage office operations and administration.
• Organize and support team events.
• Conduct onboarding for new employees.

Kenntnisse

Office management experience

Strong communication skills

Structured work style

Ownership and improvement mindset

Ausbildung

Vocational training or relevant studies

Jobbeschreibung

About Working at envelio

Too easy is boring! Together, we are on a mission to drive forward the energy transition. We love what we do, and we are unafraid to dive in. We believe in taking ownership of our work and in continuously growing and evolving. In short: own it, love it, grow with it.
We are a humble team of coffee and maté lovers with over 20 nationalities. With our geek humor, our love for emojis and random facts is only natural. Over 130 envelians are already on board. Dive in and thrive!

Your Role

As Office Manager (part-time 70–80%) – Office Operations, Events & Procurement (all genders) you are the operational backbone of our organization. You make sure our office is a place where colleagues can work productively and feel comfortable. You take ownership of your area and enjoy the freedom to actively shape and develop it. In your day-to-day work, you collaborate with different internal and external teams and use modern tools and a contemporary tech stack. With 130+ colleagues from more than 20 nationalities, you play a key role in ensuring that everyone feels welcome and can work effectively at the office.

How You Make an Impact

• You take responsibility for office operations and administration, ensuring a welcoming environment where colleagues feel supported and comfortable
• You shape our Cologne office into a welcoming, safe and functional environment (organization, safety, repairs, coordination of external partners such as craftsmen, technicians, office equipment providers)
• You organize and support events (from workshops and offsites to the Christmas party) to strengthen our team culture
• You conduct onboarding for new employees in the areas of office & security (access badges, rules & processes)
• You manage procurement & supplier relations – from hardware and equipment to office services – including asset management (ordering, inventory, disposal)
• You support the Finance team with travel management, including the organization and handling of business trips
• You act as an internal contact person and welcome visitors and external partners, making sure they feel at ease from the very first moment
• You support the management with administrative tasks
• You contribute ideas to enhance sustainability in office operations
• You act as internal contact person as well as for suppliers and other external partners

Your Profile

• You have experience in office management/operations, assistance, service or a commercial environment
• You work in a structured, independent and reliable way
• You have a friendly, open personality and strong communication skills, especially in dealing with guests and colleagues
• You like to take ownership of your topics and strive for continuous improvement
• You have ideally already worked in a start-up/scale-up and feel comfortable in a fast-paced and dynamic environment
• You are present in our Cologne office at least 3 days per week (hybrid work possible on remaining days)
• You have gained basic business knowledge through previous professional experience, vocational training or studies
• You are fluent in German and English
• You don’t meet all the criteria above but believe you would be a great fit for the role? We’d love to hear from you!

How we develop Software

Our Tech Stack

Your Benefits

• Hybrid working mode within Germany – with presence in our modern office in Cologne (at least 2–3 days/week)
• Option to work remotely from abroad (for shorter periods)
• Time and budget for individual growth
• Flexible use of a monthly mobility budget (e.g. subsidized bikes, public transportation)
• Support for your health through sports membership cooperations
• 30 vacation days + 3 corporate holidays
• Modern technical equipment andcontemporary tech stack
• Verygood hardware equipment
• Optionalcorporate pension scheme
• Regular company & team events