[Hiring] Sponsored Projects Specialist @Johns Hopkins University

Johns Hopkins University; Deutschland; Remote; Vollzeit

Zusammenfassung

A prestigious university is seeking a Sponsored Projects Specialist to manage proposals, ensure compliance, and expedite project processing. Candidates should possess a high school diploma with five years of administrative experience. Preferred candidates may have a bachelor's degree. This role offers a salary range of $21.25 - $36.90 per hour and is remote.

Qualifikationen

• Five years of related administrative experience.
• Education may substitute for experience, and vice versa.

Aufgaben

• Ensure all proposal and agreement-related documentation is complete.
• Verify compliance with required processes and ensure files are properly assembled.
• Assess compliance based on policy and regulation for proposals.
• Maintain negotiation and agreement tracking information accurately.
• Comply with federal regulations on research.
• Respond to routine questions regarding sponsored projects.

Kenntnisse

Grant Database Management

Grant Deadline Adherence

Oral and Written Communications

Proposal File Organization

Proposal and Subaward Management

Regulatory Compliance

Research Administration Systems

Ausbildung

High school diploma or graduation equivalent

Bachelor's Degree

Jobbeschreibung

Sep 12, 2025 – Johns Hopkins University is hiring a remote Sponsored Projects Specialist. Salary: USD 21.25 – 36.90 per hour. Location: USA.

Overview

We are seeking a Sponsored Projects Specialist (SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows.

Responsibilities

• Ensure all proposal and agreement-related documentation is complete, indirect costs (IDC) and facilities and administrative (F&A) rates are applied, and that proposals are submitted via COEUS, the university’s system for sponsored projects management.
• Verify compliance with all required processes and ensure that files are complete and properly assembled for review.
• Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval.
• Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA’s systems for sponsored proposal processing and research agreement negotiation) and update the database as needed.
• Determine schedules to meet review and submission deadlines.
• Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use.
• Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
• Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process.
• Respond to routine questions regarding rules and regulations governing sponsored projects.
• Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts.
• Participate in continuing education to remain current on changes in procedures, regulations, technology, etc.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of related administrative experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree

Technical Skills and Proficiency

• Grant Database Management - Awareness
• Grant Deadline Adherence - Awareness
• Oral and Written Communications - Awareness
• Proposal File Organization - Awareness
• Proposal and Subaward Management - Awareness
• Regulatory Compliance - Awareness
• Research Administration Systems - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sponsored Projects Specialist
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 – $36.90 HRLY ($70,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F/8:30 am – 5 pm
FLSA Status: Non-Exempt
Location: Remote
Department name: SOM Admin Res Clinical Research Contract
Personnel area: School of Medicine