Executive Assistant to the CEO (Remote, Part-Time)

Menatec; Deutschland; Hybrid; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A leading technology firm is searching for an Executive Assistant to the CEO in a remote, part-time role. Responsibilities include managing the CEO's complex calendar, overseeing communication, and drafting executive materials with precision. The ideal candidate should have 3-5 years of experience supporting C-Level executives and demonstrate exceptional organizational skills. Flexibility in hours and a commitment to integrity are paramount to enhance company success and global expansion.

Leistungen

Flexible hours

Remote work environment

Support for personal well-being

Qualifikationen

• 3–5 years supporting C-Level executives, ideally in technical or industrial sectors.
• Experience in developing and adhering to Standard Operating Procedures.
• Self-motivated individual capable of thriving in a remote work environment.

Aufgaben

• Manage CEO's complex calendar across multiple time zones.
• Draft and organize executive materials with precision.
• Support CEO in special projects, ensuring follow-up actions.

Kenntnisse

Organizational expertise

Proactive time management

Culturally aware communication

Technical proficiency

Fluent in English

Proficiency in German or Arabic

Tools

Microsoft Office

Collaboration tools

Jobbeschreibung

Executive Assistant to the CEO (Remote, Part-Time)

Job Openings Executive Assistant to the CEO (Remote, Part-Time)

About the job Executive Assistant to the CEO (Remote, Part-Time)

Our Mission & Your Role

At MENATEC, we are more than just a supplier; we are a reliable partner for refineries and industrial facilities across the MENA region and globally. Our company is built on a decade of dependability, transparency, and integrity.

As the Executive Assistant (EA), you are the heartbeat of the Executive Office. Your mission is to maximize the CEOs time and focus, enabling our journey toward becoming a known German supplier. This is a role for a proactive partner who doesn't just manage tasks but deeply cares about making the CEOs life easier.

Your Responsibilities

• Strategic Time Management: Proactively manage the CEOs complex calendar across Germany, Egypt, and global time zones, anticipating needs before they arise to reduce stress and maximize efficiency.
• Culturally Aware Communication: Serve as a professional facilitator for the CEO, managing high-volume communication in a culturally respectful manner that reflects our brand promise of transparency.
• Documentation & Accountability: Draft, edit, and organize executive materials—from board reports to LinkedIn brand-building stories with the German precision and attention to detail our clients expect.
• Operational Partnership: Support the CEO in executing special projects and initiatives, taking full ownership of follow-up actions to ensure nothing is left unanswered.
• Project Ownership: Manage special projects and internal initiatives from initiation to completion, ensuring all milestones are met through proactive follow-ups and Accountability.
• SOP Development & Organization: Create, implement, and maintain Standard Operating Procedures (SOPs) for the Executive Office to ensure "German precision" in every task and prevent unanswered requests.
• Confidentiality & Integrity: Handle sensitive digital files and financial documentation with absolute discretion, embodying our value of being "honest to a fault".

Who You Are (The Ideal Candidate)

• Organizational Expert: You have a proven track record of creating order out of chaos and a deep experience in developing and following SOPs.
• "Right Hand" Mentality: You take initiative, think like an owner, and treat the CEOs challenges as your own—if the CEO succeeds, you succeed.
• Honest to a Fault: You embody our core value of Integrity, acting with transparency and taking full responsibility for your results.
• Hands-On & Self-Motivated: You thrive in a remote environment, working autonomously with a "can-do" attitude that rejects the "not my job" mentality.
• Technical Savvy: Expert proficiency in Microsoft Office and collaboration tools, with a desire to automate processes to enhance consistency, and you are ready to become an AI expert to streamline the CEO's office and drive digital efficiency.
• Communicator: Fluent in written and spoken English; proficiency in German or Arabic is a significant plus for our cross-cultural operations.
• Experience: 3–5 years of experience supporting C-Level executives (CEO, COO, President), preferably in a technical or industrial environment.

What We Offer

• Direct Impact: Your support directly influences the CEOs ability to drive company success and global expansion.
• A Culture of Care: A work environment where your well-being is a priority and your growth is supported through constructive feedback.Professional Pride: Join a team where accountability isn't just a word—it's how we win the trust of our global partners.
• Flexibility: A remote, part-time position (e.g. 20 hours/week) that values results over rigid hours.