Jobs in Oakville, Canada

Pertinent Information:Full-time, direct hire position providing high-level administrative and personal support to the Founder and President of the company. This pivotal role involves managing a blend of executive and personal responsibilities to ensure the seamless execution of daily operations and long-term strategic initiatives. The ideal candidate is an expert multitasker who can anticipate needs, think critically, and offer solutions in a dynamic, fast-paced environment.

Wage:$65,000 – $80,000/year depending on experience.

Location:Windsor, ON. While the position is remote, the successful candidate must be located in Windsor ON.

Job Description

Our customer is seeking a highly professional, detail-orientedExecutive Personal Assistantto support the CEO/President in managing a dynamic schedule, high-level communications, and strategic personal and professional commitments. This role requires a proactive and trustworthy individual capable of operating with the highest level of discretion, efficiency, and business acumen.

Responsibilities to include the following, but not limited to:

• Manage and optimize the executive’s calendar, including internal and external meetings, travel, and key deadlines.
• Coordinate complex travel logistics (domestic and international), ensuring seamless itineraries and contingency planning.
• Screen and manage incoming communications (emails, calls, meeting requests), triaging priorities and drafting responses when appropriate.
• Prepare executive briefing materials, reports, agendas, and presentations.
• Facilitate internal and external communications between the executive and stakeholders.
• Track and follow up on action items, projects, and strategic initiatives to ensure timely completion.
• Assist with confidential personal matters (e.g., scheduling personal appointments, handling VIP travel, ).
• Support the executive in maintaining work-life balance, including managing personal commitments that overlap with business needs.
• Assist with event planning, reservations, and coordination of social engagements.
• Liaise with vendors, service providers, and other external contacts.
• Support with household management and coordination
• Other duties as assigned

Qualifications

• Degree/Diploma in Business Administration preferred
• Minimum five (5) years of experience in a similar role supporting a high-level executive; experience supporting a founder, chairman or C-suite executive is strongly preferred
• Valid G driver’s license and access to a reliable personal vehicle required
• Proficiency in Microsoft Office Suite (including Word, Excel, Outlook, PowerPoint), SharePoint, and Google Suite, and experience working with web-based business and office applications.
• Initiative to remain current with changing technologies, tools and practices used in a modernized, 21st century office environment.Exceptional organizational and multitasking skills
• Proven ability to maintain discretion with confidential information.
• Exceptional problem solving, conflict resolution, time management and organizational skills.
• Superior interpersonal, analytical, oral, and written communication skills.
• Ability to work evening hours, longer days as needed.